Virtual Assistant

Job Title: Virtual Assistant

Key Responsibilities:

1. Administrative & Data Management

* Transfer and organize contact lists from MailChimp to Excel, ensuring accurate categorization by hospital, profession, and location.

* Verify and update email addresses and phone numbers for all contacts.

* Maintain structured records in Google Drive or Excel for easy tracking and reporting.

* Manage business correspondence, follow-ups, and appointment scheduling.

2. Event Coordination & Promotion

* Assist with Eventbrite setup and management including event creation, description updates, ticket setup, and visibility optimization.

* Coordinate logistics for paint-and-sip fundraising events, including outreach to venues, sponsors, and participants.

* Track event registrations, monitor attendance, and compile post-event feedback or reports.

3. Social Media & Marketing Support

* Support social media posting and engagement on platforms such as Facebook, Instagram, and LinkedIn.

* Help create or schedule posts to promote events and awareness campaigns.

* Conduct light research on competitors, community partners, or relevant hashtags to enhance online visibility.

4. Communication & Collaboration

* Maintain professional communication with clients, vendors, and partner organizations.

* Follow up on pending action items and ensure deadlines are met.

* Coordinate with leadership and team members for updates, reports, and ongoing projects.

Qualifications & Skills:

* 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Coordinator.

* Strong proficiency with Excel, Google Workspace, and Eventbrite.

* Excellent communication skills both written and verbal.

* Highly organized, dependable, and detail-oriented.

* Ability to multitask and manage priorities efficiently.

* Experience with social media scheduling tools or digital marketing platforms is a plus.

* Prior experience working with nonprofits, event promotion, or community organizations preferred.

US Shift

SAL-20-23k(4 hours)