About Seamless Assist
At Seamless Assist, we connect growing businesses with top-tier virtual talent who bring efficiency, professionalism, and creativity to daily operations. Our VAs play a crucial role in helping clients focus on what matters most growing their business by taking care of the behind-the-scenes tasks with excellence and reliability.
Job Summary
We are seeking a proactive, detail-oriented, and resourceful Virtual Assistant to support our clients with a variety of administrative and operational tasks. The ideal candidate is self-motivated, tech-savvy, and able to work independently in a fast-paced remote environment.
Key Responsibilities
Depending on client needs, tasks may include but are not limited to:
Administrative Support
- Calendar and inbox management
- Scheduling meetings and appointments
- Data entry and document management
- Preparing reports, presentations, and documents
Client Communication
- Responding to emails and messages in a timely and professional manner
- Managing customer inquiries and follow-ups
- Coordinating between team members and clients
Operations Support
- Research and information gathering
- Creating and updating spreadsheets (Excel/Google Sheets)
- CRM data management
Basic Marketing Tasks (if applicable)
- Social media scheduling (using tools like Buffer or Canva)
- Light graphic editing
- Updating website/blog content
- Email campaign support
Preferred Qualifications
- Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
- Excellent written and verbal communication skills
- Familiarity with remote work tools: Google Workspace, Slack, Teams, etc.
- Highly organized with strong attention to detail
- Ability to prioritize and manage multiple tasks
- Tech-savvy and eager to learn new tools and systems
- Bonus: Experience in customer support, social media management, or CRM platforms
Soft Skills We're Looking For
- Strong time management
- Problem-solving mindset
- Confidentiality and discretion
- Initiative and accountability
- Positive and professional attitude
Tools You Might Use
- Google Workspace (Docs, Sheets, Calendar, Gmail)
- Zoom, Slack, Teams
- Canva, ChatGPT, HubSpot or similar CRMs
- Microsoft Office Suite
- Social media platforms (if applicable)
What We Offer
- Flexible remote work setup
- Exposure to diverse client industries
- Opportunities for growth and upskilling
- Collaborative and supportive virtual environment
- Performance-based incentives and recognition
