Executive Assistant
Location: Bengaluru, Karnataka
Exp: 6- 8 yrs
Job Summary
Rassense Private Limited is seeking an experienced Executive Assistant to support the executive team in a dynamic and fast-paced environment. This role is pivotal in ensuring the seamless operation of administrative functions, including travel management, meeting coordination, and comprehensive calendar oversight. The Executive Assistant will play a crucial role in enhancing productivity through effective task management and communication, contributing to the overall efficiency of the organization. The position offers a competitive salary range, reflecting the strategic importance of this role within our growing company.
In this capacity, the Executive Assistant will be responsible for managing complex schedules, facilitating travel arrangements, and maintaining expense reports while ensuring timely follow-ups on tasks. The ideal candidate will possess a proactive approach to problem-solving and demonstrate exceptional organizational skills. As Rassense continues to expand its operations across various sectors, this role will be instrumental in supporting the leadership team and fostering a collaborative work environment.
Roles and Responsibilities
- Manage executive calendars by scheduling and coordinating meetings, ensuring optimal time management and prioritization of commitments.
- Organize domestic and international travel arrangements, including itineraries, accommodations, and transportation logistics.
- Prepare and distribute meeting agendas, materials, and minutes while following up on action items to ensure accountability.
- Maintain comprehensive expense reports and assist in budget tracking for executive expenditures.
- Serve as a liaison between executives and internal/external stakeholders, facilitating effective communication and relationship management.
- Support the onboarding process for new team members by coordinating training sessions and resource allocation.
- Implement administrative best practices to enhance operational efficiency and streamline processes.
- Assist in the preparation of presentations and reports, ensuring accuracy and adherence to company standards.
- Foster a positive work environment by promoting collaboration and teamwork among departments.
- Stay abreast of industry trends and best practices to continuously improve administrative functions.
Required Skills
- Minimum of 6 to 8 years of experience in an executive assistant or administrative support role within a corporate setting.
- Proficient in calendar management tools, travel booking platforms, and expense management software.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong written and verbal communication skills, with an emphasis on professionalism and clarity.
- Demonstrated ability to manage confidential information with discretion and integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Ability to adapt quickly to changing priorities and demonstrate flexibility in response to organizational needs.
- Strong problem-solving skills with a proactive approach to identifying opportunities for improvement.
- Experience in project management or coordination is a plus, showcasing an ability to handle multiple projects simultaneously.
- A willingness to learn new skills and adapt to evolving organizational demands.
