Executive Assistant

Key Responsibilities

1. Executive Support & Coordination

Manage the MD's calendar, meeting schedules, appointments.

Ensure smooth coordination of daily activities and provide timely reminders.

Liaise with internal teams and external stakeholders on behalf of the CMD.

Keep track and arrange for travel plans (if instructed).

Visitor Management & coordinate meeting logistics for all critical meetings.

2. Communication & Documentation

Draft, review, and manage emails, letters, and official communication.

Prepare reports, presentations, meeting notes, and MIS updates.

Maintain proper documentation and ensure confidential handling of sensitive

information.

3. Meeting & Review Management

Schedule meetings, prepare agendas, and coordinate logistics for all critical meetings.

Record minutes of meetings and follow up on action points till closure.

Support in organizing Board Meetings, leadership reviews, and business discussions.

4. Administrative & Operational Support

Provide end-to-end administrative support to ensure smooth functioning of the CMD's

office.

Handle office-related tasks, coordination with all teams.

5. Confidential & Strategic Assignments

Maintain strict confidentiality and professionalism in all interactions.

Assist the CMD in strategic projects, research, and data analysis as needed.

Qualifications & Requirements

Bachelor's degree in any discipline (MBA or equivalent qualification preferred).

Minimum 10+ years of experience as an Executive Secretary/ Assistant or supporting

CXO/MD/Director level.

Excellent written and verbal communication skills.

Strong proficiency in MS Office (Word, Excel, PowerPoint) and email communication.

Ability to handle pressure, multitask, and prioritize effectively.

High level of discretion, integrity, and professional etiquette.

Must be well-presented with a pleasant personality.

Key Skills

Executive coordination & scheduling

Strong communication & interpersonal skills

Stakeholder and visitor management

Documentation & presentation skills

Time management & multitasking

Professional etiquette & confidentiality

Problem-solving & decision-making