Executive Assistant

About the Company

Sirius AI is a US headquartered AI Consulting services and products company with operations in India. Sirius AI focuses on Financial Services enterprises and solutions / services delivered across multiple geographies. We are an innovation-driven AI and data driven consulting services firm with a high focus on delivering business outcomes for our clients. The Sirius AI team is a mix of talent from a diverse background of Consulting, Industry and Product companies which bring together their Data, Platform, Ecosystem, Technology, Project management and AI skills to develop new solutions and deliver client engagements.

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will have a proven track record of managing executive schedules, coordinating meetings, and handling confidential information with discretion. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Role at a Glance

Reporting To: CEO

Location: Gurgaon, India (On-site)

Employment Type: Full-Time, Permanent

Experience Required: 6+ Years

Department: Administration

Working Hours: Standard India Office Hours (10 - 6)

Key Responsibilities

1. Administrative Support:

• Manage and maintain executives calendars, including scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, ensuring all necessary materials are prepared in advance.
• Handle rescheduling and cancellations promptly to avoid conflicts.

2. Communication Handling:

• Act as the primary point of contact between executives and internal/external stakeholders.
• Draft, review, and send communications on behalf of executives.
• Screen and direct phone calls and emails to appropriate parties.

3. Information Management:

• Organize and maintain confidential documents and data.
• Conduct research and compile information for decision-making.

4. Task Prioritization:

• Assist in prioritizing tasks and tracking deadlines.
• Ensure efficient use of time and resources.

5. Meeting Coordination:

• Coordinate meetings, prepare materials, and document minutes.
• Follow up on action items for timely completion.

Skills & Qualifications

• Bachelor's degree with a strong focus in communication.
• Minimum of 6 years as an Executive Assistant, with at least 3 years supporting C level executives in a global MNC or tech/software company.
• Willingness to work hours that align with U.S. time zones, including occasional early mornings or late evenings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and communication tools.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanour and strong interpersonal skills.