Job Description: Executive Assistant
Department: Business Operations (Managing Director Office)
Reporting To: Managing Director
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate should be discreet, efficient, and capable of managing multiple priorities in a fast-paced environment.
This role requires strong coordination skills, business understanding, and the ability to act as a bridge between leadership and internal/external stakeholders.
Key Responsibilities
- Manage and maintain the MDs/Directors calendar, appointments, and travel schedules
- Prioritize meetings and ensure optimal time management
- Prepare meeting agendas, presentations, reports, and minutes
- Screen calls, emails, and correspondence with professionalism
- Act as a point of contact between leadership and internal departments
- Coordinate with branch heads and functional leaders for updates and reports
- Follow up on action points and ensure timely closure
- Maintain confidential records and documents
- Organize internal meetings, reviews, and leadership discussions
- Arrange travel, accommodation, and logistics
- Maintain expense records and reimbursements
- Ensure documentation and filing systems are structured and accessible
- Assist in preparing MIS, dashboards, and performance reports
- Support leadership in special projects and new initiatives
- Conduct research and compile data for business decisions
- Monitor deadlines and ensure timely execution of deliverables
Skills Competencies
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- High level of discretion and confidentiality
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Strong follow-up and coordination skills
- Ability to work under pressure and tight deadlines
- Problem-solving mindset and proactive approach
Qualifications
Bachelors degree (MBA preferred but not mandatory)
10-20 years of experience as an Executive Assistant / Personal Assistant
Experience Supporting Senior Leadership Is Preferred
What Were Looking For
Someone who anticipates needs rather than waits for instructions
A professional who can handle sensitive information with maturity
A dependable, organized, and detail-driven individual
A calm and composed personality in high-pressure situations
If you are interested kindly send their your updated resume at [Confidential Information]
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