PFI Innovation Centre India is an exciting new innovation center. We're building a future that helps people live better lives longer – and we're looking for bold thinkers and team players to help us do it.
Here, you'll tackle complex challenges, collaborate with brilliant minds across the globe, and grow your career while helping millions achieve financial security.
a Purpose Driven Company – 150 Years
While the PFI Innovation Centre brand is new to India, you'll be a part of the Prudential Financial, Inc. family. Founded in Newark, NJ, we service 50 million customers across more than 50 countries. With $1.334 trillion in assets, we're a global leader in institutional asset management. The 2nd largest life insurer in the US and the 9th largest institutional global asset manager.
At the PFI Innovation Centre India, you'll find high-performance culture that's flexible, collaborative, and grounded in respect. We engage with candor, take calibrated risks, and hold ourselves accountable – always focused on delivering for our customers. It's the standard we choose every day as we grow, perform, and win as one team. We offer valuable leadership, mentoring and learning opportunities, paired with the flexibility and support to help you thrive.
Whether you're just starting out or ready to take your next step, we'll help you grow with purpose and do the best work of your career.
What You Will Do
We are looking for a highly motivated, diligent, and skilled individual to join our exciting and dynamic team, as an Executive Assistant and Project Coordinator. The Executive Assistant and Project Coordinator will support the VP, People Site lead and the VP, Country Head. There may be additional leadership coverage required in the future.
Success in this role includes exercising superior judgment based on in-depth experience and exceptional time management skills. The Executive Assistant and Project Coordinator will be focused on developing strong, collaborative relationships across multiple constituents to enable progress, and must act as an extension of the team they support in various communications. You will partner with various leaders and their teams to understand products, processes, and systems and to support the day-to-day operations and individual projects, as needed, within their department(s)
What You Can Expect
Organizational Time Management: Work closely with our leaders and their teams by assisting with the optimization of their time, including:
- Coordination of complex scheduling and extensive calendar management for the leaders (e.g., anticipating conflicts and being proactive in calling attention to critical meetings that require prep by leader)
- Read, research, and route email correspondence; draft emails and documents; collect and analyze information for principal leader(s) review
- Demonstrate strong business acumen and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner
- Handle logistics for team meetings, including anticipating technology needs, preparing materials (agendas, pre-reading), tracking meeting attendees
- Send meeting invites with details, meeting materials and any other content needed
Communications Support: Work with leaders on representing their brand and the team's brand
- Communication support for leaders, including assistance with writing and reviewing messages, and partnering with Prudential's Communications organization for larger-scale messaging
- Assist with reviewing meeting materials and content being shared across the team and with business partners
- Collect meeting topics and create meeting agendas for team meetings
- Work with Prudential's Production teams on large-scale events such as town halls or training that require larger technology support and preparation
- Utilize and promote Microsoft Office 365 Suite, Microsoft Teams, SharePoint, OneDrive and other video/teleconference and collaboration tools
Team Liaison: Represent the HR leaders and team as a key contact for the work they lead
- Act with high levels of professionalism in representation and handling of all phone and email communications
- Work collaboratively with other administrative staff, project coordinators or support functions with meeting coordination or project work
- Act as a trusted partner to the team and demonstrate sensitivity for confidential matters discussed or shared; maintain and ensure the integrity and confidentiality of all information and data
- Develop and maintain strong, credible relationships across the business
Assist in Supporting Projects: Work with leaders and teams on various projects or assist with work that spans across different areas or functions
- Provide reporting and metrics support, as well as compliance-related or mandated information in support of various projects or to adhere to company requirements
- Assist with data visualization and manipulation of data to help with storytelling
- Streamline, format, and organize data and documentation of materials, presentations, etc., with a keen eye for detail and maximizing efficiency
- Create or help with creation of PowerPoint presentations, Word, Excel, and Visio documents on a regular basis
- Ability to participate on cross-functional teams and potentially lead a small team or group on special projects under the guidance and direction of principal leader(s)
- Lead for updates needed on relevant Team SharePoint pages, or other internal/external platforms the team leverages for branding, marketing, or team information
Assist in Senior Leadership Visits and Internal Event Management
- Help in planning, scheduling and organizing senior leadership visit to India
- Assist in event planning (internal and external), board meetings, and India site wide initiatives.
What You Will Bring
- 8-10 years of prior, relevant work experience, supporting senior leadership, in a large multinational organization
- Strong organizational awareness and ability to build relationships
- Extensive calendar management capability
- Prioritization skills and ability to be proactive:
- Proactively monitor calendars for conflicts or reprioritization, keeping team members informed of upcoming commitments and responsibilities, and making necessary adjustments
- Communicate across teams about priorities and business objectives
- Strategic thinking while managing tasks and linking the work across the various functions
- Strong attention to detail and quality of work
- Ability to coordinate meetings across various geographies, time zones, etc.
- Technically savvy: Proficiency of Outlook, PowerPoint, Word, and Excel
- Strong time management skills and ability to meet tight deadlines while managing multiple tasks
- Problem-solver who thinks laterally to resolve situations and find the right answers
- Agility and ability to handle heavy workload, mediating many demands and requests
- Willingness to continue to learn; embraces change and enterprise transformation effort
