Executive Assistant

Job Title: Executive Assistant to Managing Director

Location: Noida

Reports to: Managing Director (MD)

Role Overview:

The Executive Assistant (EA) to the MD will provide high-level administrative support, ensuring the smooth functioning of the MD's office. The EA will manage scheduling, communications, meetings, travel, and confidential information while acting as a liaison between the MD and internal/external stakeholders. The role demands a proactive, highly organized, detail-oriented, and professional individual who can operate in a fast-paced environment.

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Key Responsibilities:

Calendar and Schedule Management:

o Maintain the MD's daily schedule, including meetings, calls, and travel plans.

o Prioritise and reschedule appointments as necessary to accommodate shifting priorities.

Communication Management:

o Manage and respond to emails and other correspondence on behalf of the MD.

o Draft, review, and proofread communications, reports, presentations, and other documents.

Meeting Coordination:

o Organize internal and external meetings, including preparing agendas, minutes, and follow-up actions.

o Ensure the MD is fully briefed ahead of meetings.

Travel Arrangements:

o Plan and book domestic and international travel, accommodation, visas, and transportation.

o Prepare detailed travel itineraries and manage expense reporting.

Project Management Support:

o Assist in managing specific projects, initiatives, and tasks as directed by the MD.

o Track progress and ensure timely completion of action items.

Stakeholder Management:

o Serve as a point of contact between the MD and employees, clients, vendors, and external partners.

o Maintain professional relationships on behalf of the MD.

Confidentiality and Discretion:

o Handle sensitive information with the utmost confidentiality and professionalism.

Administrative Support:

o Manage filing systems, database management, and document organization.

o Perform basic HR, finance, and operational tasks on behalf of the MD if required.

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Qualifications and Experience:

Bachelor's degree in Business Administration, Management, or a related field.

510 years of experience as an Executive Assistant, preferably supporting C-level executives.

Experience in handling highly confidential information.

Familiarity with corporate and operational practices.

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Key Skills:

Excellent organizational and multitasking abilities

Strong written and verbal communication skills

High level of discretion and professionalism

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools

Attention to detail and problem-solving skills

Ability to anticipate needs and take initiative

Flexible and adaptable approach in a dynamic work environment

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Preferred Attributes:

Prior experience in a fast-paced corporate environment

Strong interpersonal and relationship-building skills

Proactive mindset with the ability to work independently

High energy, positive attitude, and a commitment to excellence

Please send your CV's at [Confidential Information]