Position Overview
The Executive Assistant to the Managing Director will provide high-level administrative, operational, and strategic support to the MD's office. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment. The candidate must be proactive, organized, and able to coordinate with all departments of NDTH Energy.
Key Responsibilities
Executive & Administrative Support
- Manage the MD's daily calendar, appointments, travel plans, and meeting schedules.
- Handle all email communication and correspondence on behalf of the MD.
- Prepare presentations, reports, MOMs, official letters, and internal documents as required.
- Track and follow up on tasks assigned by the MD to various departments.
Coordination & Communication
- Serve as the primary point of contact between the MD and internal/external stakeholders.
- Coordinate with HR, Operations, Sales, Finance, and other departments for updates, reports, and deadlines.
- Ensure smooth inter-departmental communication and timely flow of information.
Operational & Project Support
- Assist in monitoring the progress of key business projects and initiatives.
- Conduct basic research, gather data, and prepare summaries for decision-making.
- Maintain confidential documentation, agreements, and office records.
- Support procurement, vendor coordination, and logistics as guided by the MD.
Meeting & Event Management
- Schedule and organize internal/external meetings, reviews, conferences, and client visits.
- Prepare agendas, collect inputs, and record minutes of meetings.
- Follow up on action points until closure.
Skills & Requirements
- Bachelor's degree required, MBA or equivalent preferred.
- 37 years of experience as an Executive Assistant or similar role.
- Strong communication skills (verbal and written).
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and email drafting.
- Excellent organizational, time-management, and multitasking abilities.
- High level of confidentiality, professionalism, and integrity.
- Ability to work independently and handle pressure in a fast-paced environment.
Preferred Qualities
- Smart, presentable, and proactive.
- Strong problem-solving skills with a positive attitude.
- Ability to anticipate requirements and take initiative.
- Strong follow-up and coordination skills.
Interested candidates may apply at:
[Confidential Information]
