Job Overview

The HR Admin Executive will play a critical role in the efficient day-to-day operation of the HR department. This position requires someone who is proactive, organized, and has a passion for working in a fast-paced environment. The role will involve managing HR documentation, supporting recruitment processes and assisting with employee onboarding.

Key Responsibilities

Recruitment Support:

Assist in posting job openings on various job boards and social media platforms.
Screen resumes, schedule interviews, and coordinate with hiring managers.
Maintain a database of potential candidates for future openings.

Onboarding & Offboarding:

Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
Prepare and manage employment contracts and other related documents.
Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.

Employee Engagement & Welfare:

Assist in organizing employee engagement activities, training sessions, and team-building events.
Monitor and address employee well-being and work-life balance issues.

General HR Administrative Support:

Assist the HR team with day-to-day administrative tasks and HR projects.
Handle HR-related correspondence, such as communication to employees about important updates and reminders.
Maintain HR files, templates, and documentation

Office Management:

Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
Ensure the office is clean, organized, and conducive to a productive work environment.
Liaise with vendors and service providers for office maintenance and supply replenishment.
Handle incoming and outgoing mail and packages, and distribute accordingly.

Communication & Support:

Serve as the first point of contact for visitors, phone calls, and general inquiries.
Assist in coordinating internal communication and announcements.
Provide administrative support to senior management or department heads as needed.

Required Qualifications & Skills

Bachelor's degree in Human Resources, Business Administration, or a related field.
6 Months to 1 years of experience in HR administration or related field, ideally within a digital marketing or creative industry.
Strong knowledge of HR processes, including recruitment, onboarding, and employee benefits.
Excellent communication, organizational, and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRMS tools.
A proactive approach, detail-oriented, and a team player.

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