Job Overview
The HR Admin Executive will play a critical role in the efficient day-to-day operation of the HR department. This position requires someone who is proactive, organized, and has a passion for working in a fast-paced environment. The role will involve managing HR documentation, supporting recruitment processes and assisting with employee onboarding.
Key Responsibilities
- Recruitment Support:
- Assist in posting job openings on various job boards and social media platforms.
- Screen resumes, schedule interviews, and coordinate with hiring managers.
- Maintain a database of potential candidates for future openings.
- Onboarding & Offboarding:
- Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
- Prepare and manage employment contracts and other related documents.
- Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.
- Employee Engagement & Welfare:
- Assist in organizing employee engagement activities, training sessions, and team-building events.
- Monitor and address employee well-being and work-life balance issues.
- General HR Administrative Support:
- Assist the HR team with day-to-day administrative tasks and HR projects.
- Handle HR-related correspondence, such as communication to employees about important updates and reminders.
- Maintain HR files, templates, and documentation
- Office Management:
- Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
- Ensure the office is clean, organized, and conducive to a productive work environment.
- Liaise with vendors and service providers for office maintenance and supply replenishment.
- Handle incoming and outgoing mail and packages, and distribute accordingly.
- Communication & Support:
- Serve as the first point of contact for visitors, phone calls, and general inquiries.
- Assist in coordinating internal communication and announcements.
- Provide administrative support to senior management or department heads as needed.
Required Qualifications & Skills
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- 6 Months to 1 years of experience in HR administration or related field, ideally within a digital marketing or creative industry.
- Strong knowledge of HR processes, including recruitment, onboarding, and employee benefits.
- Excellent communication, organizational, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRMS tools.
- A proactive approach, detail-oriented, and a team player.
