Virtual Assistant

Company Description

kuubiik is a global consulting company headquartered in Singapore, with operations in over 150 countries. Specializing in outsourcing and project-based solutions across various business functions, kuubiik partners with renowned brands such as Google, TikTok, HP, and TELUS. The company offers flexible staffing solutions, including hourly outsourcing starting at 10 hours per month and full/part-time outsourcing from $500 per month. With a diverse and international team, kuubiik is committed to delivering tailored services for businesses globally.

Client Location: SG

Timezone: SGT

Working Hours: 9 am - 6 pm, Monday to Friday

Client Industry: Financial Advisor

Contract Type: 1-year, renewable

Monthly Salary: USD 545

Role Overview

One of our clients is seeking a highly organized and detail-oriented Operations & Administrative Executive to support daily agency operations and executive administration. This role requires strong coordination skills, structured documentation management, and the ability to manage multiple administrative workflows with precision. You will support leadership, advisors, and internal teams by ensuring operational accuracy, compliance documentation, calendar coordination, reporting, and administrative continuity across the organization.

Key Responsibilities

• Maintain contact lists and organized digital/physical filing systems
• Manage password updates and access records
• Track petty cash, expenses, and receipts
• Prepare and file materials for Directors Meetings
• Manage Google Calendar and send reminders for meetings/events
• Oversee case submissions (hardcopy & digital) and validate documentation
• Compile and send Weekly and Monthly reports
• Handle recruitment, onboarding, and exit paperwork
• Coordinate training schedules and CPD tracking
• Manage office vendors and utilities
• Provide direct administrative support to the Chief

Must-Have Requirements

• 2 years in administrative, operations, or executive support roles
• Strong documentation and record-keeping discipline
• High attention to detail
• Experience preparing structured reports
• Proficiency in Google Workspace and Microsoft Excel
• Ability to manage confidential information
• Strong follow-up and time management skills
• Able to manage multiple workflows without supervision