Tender Executive

Tender & Bidding Research Executive

Work form office - Noida Sector 94

Mon - Sat

Exp Required - 2 Years

Key Responsibilities

• Monitor GeM, CPPP, state e-procurement portals, PSU portals, and tender aggregators (BidAssist, Tendersniper) daily for relevant IT tenders.
• Search and filter tenders aligned to company services — software development, AI/ML, ERP, cloud, cybersecurity, IT staffing.
• Read and interpret tender documents thoroughly — extract eligibility criteria, turnover thresholds, EMD/PBG requirements, deadlines, and set-aside categories (MSME, Startup India, Make in India).
• Perform preliminary Bid/No-Bid eligibility checks against company profile before escalating to management.
• Maintain a structured daily tender tracker (Excel/Sheets) — Tender ID, portal, deadline, EMD, status, remarks.
• Compile and prepare bid documents — technical bid, financial bid, certificates, affidavits, compliance statements.
• Coordinate internally for supporting documents — financials, work orders, employee CVs, certifications.
• Handle end-to-end bid submission on GeM and CPPP portals — document upload, EMD coordination, digital signing, deadline adherence.
• Attend/track pre-bid meetings, file pre-bid queries, and record corrigenda issued.
• Track bid opening results, follow up for L1/award status, and log outcomes.
• Keep all statutory compliance documents current — MSME, GST, PAN, incorporation certificate, financial statements.
• Prepare monthly reports: pipeline summary, win/loss analysis, upcoming deadlines.
• Handle portal registrations and empanelments — get the company registered on new procurement portals, vendor databases, PSU vendor panels, and government empanelment schemes as and when required.
• Available for additional research tasks as assigned — market research, competitor analysis, company profiling, portal/scheme research, or any other business intelligence work.
• Work directly with and report to the hiring manager — role involves flexible task ownership beyond core tender work; candidate must be adaptable and comfortable taking up varied tasks on short notice.

Must-Have Skills

• Hands-on experience or strong working knowledge of the GeM portal — searching tenders, understanding bid categories, golden/mandatory parameters, RA events, and bid submission process.
• Strong research ability — ability to independently find and evaluate tenders without being hand-held.
• Ability to read and interpret complex government tender documents (RFP, NIT, EOI, RFQ).
• Proficient in MS Excel / Google Sheets for tracker management and reporting.
• Good written communication for drafting compliance statements and pre-bid queries.
• Highly organised with strong attention to detail — no room for missed deadlines or wrong uploads.
• Self-starter who can work independently with minimal supervision.