Senior Accountant

POSITION OVERVIEW

We are seeking a highly responsible and detail-oriented Senior Accountant to manage end-to-end accounting responsibilities related to vendor and contractor transactions. This role demands strong accountability, leadership, and precision in handling invoices, statutory compliance, reconciliations, and financial reporting.

The candidate will serve as the single point of responsibility for vendor and contractor accounts — ensuring accuracy, full statutory compliance, and timely delivery of all financial processes across the main and group companies.

KEY RESPONSIBILITIES

1. Vendor & Contractor Lifecycle Management

● Establish a daily invoice collection mechanism from all departments to prevent processing backlogs.

● Execute rigorous three-way matching: Purchase Order vs. Material/Service Delivery vs. Invoice.

● Ensure GRN entries are accurate and reflect real-time physical arrivals before booking.

● Act as the primary liaison for vendor/contractor rectifications, credit notes, and missing documentation.

● Supervise systematic filing of current invoices and coordinate with offsite vendors for historical record retrieval.

2. Taxation, Statutory Compliance & International Trade

● End-to-end TDS/TCS management: deduction, quarterly GL reconciliation, and 100% on-time deposit.

● Perform monthly GSTR-2B vs. Purchase Register reconciliations and influence vendors to file returns on time to protect ITC.

● Manage specialized SEZ documentation to ensure zero-rated supplies are handled as per law.

● Track Bills of Entry (BOE) and ensure all import documentation is filed with authorized dealer banks and RBI within statutory timelines.

● Categorize vendors under the MSME Act, monitor payment cycles, and ensure accurate half-yearly MSME-1 returns.

3. Expense Control & Inventory Auditing

● Maintain a robust Provision vs. Actual tracker to ensure no expenses are missed during month-end closures.

● Maintain a digital schedule for prepaid expenses (Insurance, AMC, etc.) with automatic monthly amortization.

● Audit all expense claims for correct head-wise booking (Capex vs. Opex) as per transaction nature.

● Track real-time stock IN/OUT movements and prepare weekly/monthly stock reports for department heads.

● Lead coordination for physical stock audits with Bank, Internal, and GST auditors.

4. Asset Management & Banking Operations

● Maintain a comprehensive Fixed Asset Register (FAR) including tag numbers, locations, and custodian details.

● Calculate and book depreciation monthly under dual compliance: Companies Act 2013 (Useful Life) and Income Tax Act 1961 (WDV rates).

● Perform daily reconciliations for all bank accounts and major vendor/contractor accounts to maintain a clean ledger.

● Continuously review the DPO (Days Payable Outstanding) ratio and provide analysis to the CFO to optimize cash flow.

5. Leadership & MIS Reporting

● Manage branch accounting across various locations, ensuring inter-branch reconciliations are zero-sum.

● Prepare monthly variance analysis reports comparing Actual Expenses vs. Budget with detailed reasons for deviations.

● Lead onsite and offsite teams; set daily targets and audit output for zero-error delivery.

● Oversee the Petty Cash/Imprest system ensuring regular settlements and prevention of fund leakage.

KEY SKILLS & COMPETENCIES

Technical Expertise

● Strong knowledge of Accounting Standards, Branch Accounting, Companies Act, and Income Tax Act compliance.

● Expertise in GST, TDS/TCS, MSME compliance, SEZ documentation, and Custom Import BOE filing and clearance.

● Proficiency in expense booking, reconciliations, and inventory management.

● Advanced skills in MIS reporting, variance analysis, and financial schedule preparation.

Functional & Soft Skills

● Strong analytical, organizational, and communication skills.

● Leadership and team-handling capabilities across onsite and offsite environments.

● Ability to deliver with zero errors and meet strict statutory deadlines.

● Working capital insight with ability to present financial analysis to senior leadership.

QUALIFICATIONS & EXPERIENCE

Educational Qualifications

● Bachelor's or Master's Degree in Accounting, Finance, or Commerce.

● Professional certifications preferred: CA, ICWA, or MBA (Finance).

Experience

● Minimum 5–8 years of hands-on experience in vendor/contractor accounting and statutory compliance.

● Demonstrated track record in managing GST, TDS/TCS, MSME, SEZ, and import/export compliance.