Procurement Executive

Purchase Request & Order Management

• Handle end-to-end procurement cycle including requisitions and sourcing

• Raise purchase orders using ERP systems (SAP/Oracle/Coupa/Ariba)

• Source goods and services including facility supplies, equipment, and services

• Ensure timely fulfillment of urgent and routine procurement requests

Vendor Management

• Maintain and manage approved vendor database

• Obtain and evaluate quotations based on cost, quality, and delivery timelines

• Negotiate pricing and commercial terms with vendors

• Manage vendor escalations, delays, and performance issues

• Ensure vendor compliance with documentation and standards

Cost Control & Budget Monitoring

• Track procurement spend against approved budgets

• Identify cost-saving opportunities and vendor consolidation options

• Provide spend analysis and category-wise reporting

• Support budget planning with historical procurement data

Reporting & Client Communication

• Prepare procurement reports including spend, savings, and vendor performance

• Present procurement updates to client stakeholders

• Maintain transparent communication on procurement status and issues

• Participate in client meetings and review discussions

Operations Support & Coordination

• Coordinate with facility, engineering, and operations teams for requirements

• Support capital expenditure and project-based procurement needs

• Work with finance teams for invoice reconciliation and payment issues

• Maintain procurement documentation for audit and compliance

Process Improvement

• Identify opportunities to improve procurement efficiency

• Implement standardized procurement processes

• Support sustainability and ethical sourcing initiatives

• Stay updated on market trends and vendor capabilities