Personal Assistant

Key Responsibilities

• Maintain accurate Minutes of Meetings (MoM) and manage the VPs calendars effectively.
• Plan and organize daily schedules, including meetings, appointments, and travel arrangements for VPs.
• Handle all mailing and communications, ensuring timely coordination between VPs and internal departments.
• Act as a liaison between VPs and clients, suppliers, and internal teams across all organizational levels.
• Assist in planning and executing internal and external events, including client visits and conferences.
• Collaborate closely with management on assigned tasks and projects.
• Oversee employee engagement activities at the location.
• Utilize Microsoft Office suite and PDF tools to draft correspondence, reports, and memorandums.
• Take ownership of overall office administration and ensure smooth operational flow.
• Efficiently organize and coordinate meetings, conferences, and schedules.

Required Skills & Qualifications

• MBA or Bachelor's degree from a recognized university.
• Minimum 46 years of experience in a similar executive support role.
• Proficient in Microsoft Office applications: Word, Excel, PowerPoint, Outlook.
• Strong organizational skills with an ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Effective coordination and interpersonal skills to engage with internal and external stakeholders.