We are seeking a highly organized and experienced Personal Assistant to provide administrative support to our executive team in Mumbai. The ideal candidate should have a minimum of 7 years of experience in a similar role across any industry. As a Personal Assistant, you will play a crucial role in ensuring the smooth running of the office and handling confidential information with professionalism and discretion.
Experience:
- Minimum of 7 years of experience as a Personal Assistant or in a similar role.
- Demonstrated experience in handling a wide range of administrative and executive support tasks.
- Proven track record of maintaining confidentiality and managing sensitive information.
Roles and Responsibilities:
- Manage and coordinate executive schedules, appointments, and travel arrangements.
- Handle incoming and outgoing communication on behalf of the executives.
- Prepare reports, presentations, and correspondence for meetings and conferences.
- Organize and maintain files, records, and databases in a systematic manner.
- Coordinate internal and external meetings, events, and conference calls.
- Assist in personal tasks and errands for the executives as needed.
- Act as the point of contact between executives, employees, and external partners.
- Manage office supplies and ensure necessary resources are available.
- Handle sensitive information with integrity and confidentiality.
- Perform other administrative duties as assigned.
Education Qualification:
- Bachelor's degree in business administration or relevant field.
Certification required:
- Professional certification as an Executive Assistant is a plus.
Behavioral Skills:
- Excellent communication and interpersonal abilities.
- Strong organizational and time management skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Adaptability and willingness to take on new challenges.
Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and scheduling tools.
- Knowledge of office equipment and basic IT troubleshooting.
Non-Negotiable Skills:
- Exceptional organizational skills.
- Outstanding communication abilities.
- Proven track record of handling confidential information.
