Personal Assistant

About the Company

Group Bayport is a rapidly growing global e-Commerce, B2B2C, B2B and B2C organization and an industry leader in print technology, operates in the United States, Canada, Australia, New Zealand, UK, and India through its family of brands Banner Buzz, Covers & All, Vivyx Printing, Circle One, Giant Media, and Neon Earth. From full suites of trade show and small business marketing solutions to sophisticated outdoor living covers, signages and shades to eclectic personal accents and home decor, we help our customers, clients, and partners to make a personalized statement through customization.

While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1800+ people. We are seeking exceptional talent across the board to join us in our exciting growth journey.

For more about Group Bayport, please visit

Website: https://groupbayport.com/about-us/

LinkedIn: https://www.linkedin.com/company/groupbayport/mycompany/

Designation Personal Assistant ( PA )

Location - Mumbai

About the Role

We are looking for a proactive and detail-oriented Personal Assistant to provide comprehensive administrative and coordination support to senior leadership. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Handle travel bookings, including flights, hotels, and local transportation, ensuring cost-effective and timely arrangements.
• Prepare, maintain, and manage documents, reports, and presentations using MS Excel and other office software.
• Act as a point of contact between management and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Track action items, follow up on pending tasks, and ensure timely closures.
• Provide day-to-day administrative and operational support to senior management.
• Maintain confidentiality and handle sensitive information with discretion.

Required Skills & Qualifications

• Basic to good working knowledge of MS Excel, MS Word, PowerPoint, and other office tools.
• Proven experience in travel booking and coordination.
• Strong meeting coordination and calendar management skills.
• Prior experience as a Personal Assistant (PA).
• Excellent follow-up skills with strong stakeholder coordination ability.
• Good communication and interpersonal skills.
• Ability to multitask, prioritize work, and work independently.

Experience

• 2+ years of relevant experience as a PA or in a similar administrative role.