Personal Assistant

About 123Greetings.com

123Greetings.com is a global leader in digital greetings, helping millions of users worldwide celebrate life's moments. We are looking for a bright and ambitious recent graduate to join our team as an Personal Assistant to the CEO.

The Personal Assistant will play a critical role in ensuring smooth executive functioning by handling communication, scheduling, coordination, and administrative responsibilities with a high level of professionalism and intelligence.

Key Responsibilities

• Executive Support and Coordination

• Manage the CEO's calendar, meetings, and appointments efficiently

• Coordinate internal and external communications on behalf of the CEO

• Prepare reports, presentations, and briefing documents

• Communication and Documentation

• Draft, review, and manage emails, documents, and correspondence

• Ensure all communication is clear, professional, and error-free

• Act as a point of contact between the CEO and internal/external stakeholders

• Operational and Administrative Support

• Organize meetings, take minutes, and follow up on action items

• Maintain records, files, and confidential documents with discretion

• Assist in day-to-day administrative and operational tasks

• Strategic and Analytical Support

• Support the CEO in research, data analysis, and decision-making tasks

• Handle sensitive information with high confidentiality and judgment

• Anticipate needs and proactively solve problems

Desired Skills and Experience

• Bachelor's degree in any discipline

• 0-1 year of experience in an Executive Assistant or similar role preferred

• Excellent spoken and written English skills

• Strong intelligence and ability to think critically and proactively

• Exceptional communication and interpersonal skills

• Highly organized, detail-oriented, and dependable

• Ability to multitask and work under pressure

• Professional, confident, and presentable

• Digitally confident – comfortable navigating mobile apps, dashboards, and web tools; able to pick upnew software and platforms with ease