Operations Associate

Operationss Associate

Company Overview

An AI-driven solution transforming how top Private Equity (PE), Consulting, and Investment Banking firms conduct research and due diligence. Backed by Y Combinator and elite venture firms, Model ML has raised millions in stealth and is trusted by the world's leading financial institutions. Work directly alongside two visionary founders with a proven track record—both have successfully exited previous Y Combinator companies. Join a flat, dynamic, and lean team at the cutting edge of AI and finance. Together, we are building something extraordinary and scaling rapidly.

What Youʼll Own

You will operate across a combination of systems, execution, and cross-functional coordination.

1. Execution & Task Ownership

Own end-to-end execution across product, operations, and internal workflows

Translate ambiguous instructions into clear action plans and deliverables

Drive follow-ups proactively and ensure tasks are fully closed

2. Calendar & Time Management

Manage a fast-moving, high-volume calendar

Proactively resolve conflicts based on shifting priorities

Ensure every meeting has a clear agenda and the right participants

Protect and allocate time for deep work based on urgency and impact

3. Notion & Internal Systems

Build and maintain core operating systems in Notion

Own trackers, workflows, automations, and internal tooling

Standardize structures across teams (hiring, reviews, engagements, etc.)

Continuously improve system clarity, usability, and accuracy

4. Communication & Coordination

Act as the central coordination layer across Slack, email, and WhatsApp

Summarize discussions, clarify decisions, and drive next steps

Communicate clearly with internal and external stakeholders

Maintain high signal-to-noise across all communication

5. Data, Tracking & Quality Assurance

Maintain accuracy across trackers, dashboards, and internal systems

Identify inconsistencies, edge cases, and process gaps

Flag issues early and propose effective solutions

Treat attention to detail and correctness as non-negotiable

How Youʼll Work

Operate at high speed with time-sensitive, interdependent tasks

Thrive in low-structure environments, creating clarity independently

Take full ownership and execute without constant direction

Handle frequent context switching across multiple workstreams

Work within daily check-ins and rapid feedback loops

What Success Looks Like

Tasks are completed proactively without needing follow-ups

Calendars are clean, optimized, and conflict-free

Systems improve continuously without prompting

Communication is clear, concise, and action-oriented

Issues are identified and resolved before escalation

Requirements

2-3 years of experience in operations or coordination roles

Strong project management instincts across multiple workstreams

Advanced proficiency in Notion (databases, relations, automations)

Clear, structured written communication Slack and email)

High attention to detail and reliability

Comfortable working in fast-paced, ambiguous environments

Comfortable working in the EST (Eastern Standard Time) time zone

Nice to Have

Experience in startups, consulting, or finance

Exposure to async, distributed teams

Familiarity with UK or US working styles

Comfort using AI tools (e.g., ChatGPT, Claude)