About Traya
Founded in 2019, Traya is one of India's largest digital health-tech platforms in the haircare space. Our mission is to provide holistic and clinically-backed hair loss solutions to the 520M+ Indians facing hair-related concerns.
We bring together the power of Ayurveda, Dermatology, and Nutrition to offer a science-backed, end-to-end solution personalized to each individual.
About the Role:
We are seeking a highly capable, sharp, and resourceful Founder's Executive Assistant to support and shadow the Founder across strategic, administrative, and operational functions.
In this role, you will operate as the Founder's primary support system and execution anchor ensuring her day flows smoothly across meetings, shoots, events, productions, and personal commitments. You will be responsible for orchestrating her schedule, enhancing productivity, managing high-level communication, and ensuring flawless coordination across business and creative environments.
This is a role for someone who is proactive, fast-thinking, exceptionally organized, and thrives in a dynamic, high-velocity setting.
Key Responsibilities:
1) Calendar, Planning & Founder Workflow
- Own and optimize the Founder's daily schedule, ensuring seamless time management and prioritization.
- Anticipate needs, pre-empt bottlenecks, and maintain daily, weekly, and monthly workflow structures.
2) Meeting & Engagement Management
- Coordinate and set up meetings with internal stakeholders, partners, agencies, and external collaborators.
- Prepare pre-reads, agendas, and briefing documents; capture detailed minutes; and drive follow-ups to closure.
3) Travel, Event & Shoot Coordination
- Plan and manage end-to-end travel itineraries, bookings, and logistical requirements.
- Accompany the Founder to shoots, productions, events, and external engagements ensuring on-ground execution excellence.
4) Communication & Correspondence
- Manage and draft professional and personal communications, including email correspondence, approvals, and coordination across teams.
- Liaise confidently with key stakeholders, maintaining clarity, speed, and professionalism.
5) Founder Enablement & Task Management
- Track deliverables, follow up with teams, and ensure timely execution of action items.
- Maintain absolute discretion and confidentiality while handling sensitive information and documents.
- Ensure the Founder's day runs smoothly by managing both professional and occasional personal commitments.
Requirements
- Bachelor's degree in Business Administration, Communications, or related field.
- 2+ years of experience supporting senior leaders as an Executive Assistant, Business Partner, Operations Associate, or in a Founder's Office role.
- Exceptional written and verbal communication skills.
- High level of ownership, maturity, and discretion.
- Strong organizational and multitasking abilities with meticulous attention to detail.
- Proficiency in Google Suite & Microsoft Office tools.
- Ability to work in fast-paced, high-energy environments and adapt quickly.
- Willingness to travel for shoots, events, and business engagements.
- A dynamic, solution-oriented personality with a proactive approach to problem-solving.
