Position to be hired for: Executive Assistant (Immediate joiners only)
Location: BKC, Mumbai
Whom Are We Looking For
A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.
Key Responsibilities:
1. Calendar & Travel Management (Primary):
- Manage founders calendars, schedule meetings, and prioritize engagements.
- Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
- Anticipate scheduling conflicts and propose solutions proactively.
2. Project Coordination & Management:
- Track, manage, and follow up on project timelines, deadlines, and deliverables.
- Coordinate cross-functional teams and ensure smooth execution of initiatives.
3. Minutes of Meeting & Documentation:
- Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
- Maintain organized records and project documentation.
4. Task & Deadline Tracking:
- Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.
5. Exploring Tools, Technology & Process Improvement:
- Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency.
- Recommend process improvements across teams and initiatives.
6. Communication & Stakeholder Management:
- Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives.
- Prepare concise updates and reports for the founders.
Key Skills and Competencies:
- 35 years of experience in executive support, project coordination, or related roles.
- Strong organizational, multitasking, and time-management skills.
- Excellent attention to detail and ability to track multiple tasks simultaneously.
- Exceptional communication and interpersonal skills for cross-functional collaboration.
- Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
- Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
- Adaptable and comfortable taking ownership of tasks without waiting for direction.
- Eager to grow the role beyond traditional EA responsibilities.
