Executive Assistant

About the Role

Pankaj & Nidhi is a design-led Indian fashion label with three retail stores and a growing wholesale business. As we scale, we're looking for a sharp, discreet, and highly organised Senior Executive Assistant to work directly with our founders — becoming the operational nerve centre between them and the wider team.

This is not a scheduling-and-travel role. This is a force-multiplier role. You will own the founders bandwidth, translate their priorities into action, and ensure nothing falls through the cracks across a fast-moving, creative business.

Key Result Areas (KRAs)

1. Founder Leverage Protect and maximise the founders time and decision-making bandwidth. Own the calendar with intent — not just logistics. Ensure every week is shaped around top priorities, not reactive demands.

2. Operational Coordination Act as the connective tissue across design, production, retail, and back-office teams. Track open loops, follow up on commitments, and ensure cross-functional tasks move without the founders having to chase.

3. Communication & Correspondence Draft, filter, and manage founder communications — internal memos, vendor correspondence, partner emails, and sensitive stakeholder conversations — with accuracy and the right tone.

4. Information & Decision Support Prepare crisp briefs, meeting notes, and decision documents so the founders always walk into conversations fully context-loaded. Maintain a clean record of decisions, commitments, and action items.

5. Projects & Special Initiatives Own execution of time-bound projects — from travel planning and vendor negotiations to event coordination and external partnerships — end to end, without hand-holding.

6. Confidentiality & Trust Handle sensitive business and personal information with complete discretion. Be the person the founders can think out loud with.

What We're Looking For

• 6+ years as an EA or Chief of Staff, ideally supporting founders or senior leadership in a fast-paced environment
• Excellent written English; Hindi fluency a strong plus
• High ownership mindset — you close loops, you don't pass them
• Comfortable with ambiguity and shifting priorities
• Familiarity with tools like Google Workspace, WhatsApp Business, and project trackers
• Fashion, retail, or creative industry experience is a plus — not a must

What You'll Get

• A front-row seat to building a serious Indian fashion brand
• Direct access to, and genuine trust from, the founders
• Room to grow the role as the business grows
• Competitive compensation based on experience