Executive Assistant to Managing Director

Job Title: Executive Assistant to Managing Director

Position: Full time

Experience: 3-8 Years

Key Responsibilities

1. Calendar & Priority Management

Own and manage the MD's calendar aligned with business priorities

Schedule meetings with proper buffers, agendas, and preparation

Act as a gatekeeper for all meeting requests

2. Communication Management

Screen and prioritize emails, messages, and correspondence

Draft professional responses on behalf of the MD

Coordinate effectively with internal teams and external stakeholders

3. Execution & Follow-ups

Track key action items and ensure timely closure

Prepare meeting agendas, MOMs (Minutes of Meeting), and summaries

Drive follow-ups across teams to ensure accountability

4. Travel & Logistics

Manage end-to-end travel planning, itineraries, and accommodations

Handle expense tracking and reimbursements

5. Special Projects

Support in presentations, research, and strategic initiatives

Assist the MD in high-priority business projects

Candidate Profile

• 38 years of experience in Executive Assistant / similar role
• Strong written and verbal communication skills
• High ownership mindset with attention to detail
• Assertive, proactive, and highly organized
• Comfortable using productivity tools (MS Office, Google Workspace, etc.)