Position Title: Executive Assistant to Consult Lawyer
Employer: Loch Corporate Services Private Limited
Location: Gurugram, India (Work from Office mandatory)
Position Type: Full time
Administrative Reporting: India Director
Functional Reporting: Consult Lawyer
Remuneration: Commensurate with experience
About the organisation
Loch Corporate Services Private Limited is a professional services firm delivering a broad range of solutions across management, cybersecurity, and other specialised areas. Built on a foundation of quality and compliance, Loch supports organisations seeking integrated support functions under a single, trusted provider. The firm maintains strict confidentiality standards, consistent quality controls, and seamless collaboration with client teams across multiple sectors.
Purpose of the role
The Executive Assistant to Consult Lawyer is a critical operational role designed to ensure the Consult Lawyer can dedicate maximum time to client-facing consultation work. The Consult Lawyer consults for the full working day, leaving minimal capacity for day-to-day operational, administrative, and coordination tasks. This role acts as the Consult Lawyer's right hand, owning and driving all non-legal operational activity, managing workflows end to end, and ensuring nothing falls through the cracks. The position requires initiative, sound judgement, and the ability to operate independently across a wide range of tasks.
Responsibilities and duties
- Own and manage the Consult Lawyer's day-to-day operational workload, ensuring all non-legal tasks are progressed, tracked, and completed without requiring follow-up from the Consult Lawyer.
- Proactively identify tasks, deadlines, and commitments arising from consultations, correspondence, and meetings, and drive them to resolution.
- Manage and prioritise the Consult Lawyer's task list, flagging items that require direct input and handling everything else independently.
- Maintain oversight of open items, pending actions, and recurring obligations to ensure continuity and accountability.
- Manage the Consult Lawyer's calendar, scheduling consultations, internal meetings, and external engagements with minimal disruption to consultation blocks.
- Coordinate meeting logistics, prepare agendas, circulate pre-reading materials, and capture action items post-meeting.
- Anticipate scheduling conflicts and resolve them proactively, ensuring the Consult Lawyer's time is protected and optimised.
- Monitor and manage the Consult Lawyer's inbox, triaging emails by urgency and relevance, drafting responses where appropriate, and escalating matters requiring direct attention.
- Draft, review, and finalise correspondence, internal communications, and routine documents on behalf of the Consult Lawyer.
- Act as the first point of contact for internal and external stakeholders seeking the Consult Lawyer's input, exercising discretion in what to handle, redirect, or escalate.
- Prepare, format, and organise documents, reports, and presentations as required by the Consult Lawyer.
- Maintain structured and accessible filing systems across relevant platforms, ensuring records are current, properly categorised, and retrievable.
- Coordinate document reviews, collate feedback, and manage version control for materials in circulation.
- Liaise with internal teams across operations, HR, IT, finance, and client services on behalf of the Consult Lawyer, ensuring information flows accurately and promptly.
- Follow up on delegated tasks and commitments made by or to the Consult Lawyer, holding relevant parties accountable to timelines.
- Support coordination of cross-functional initiatives, projects, or process improvements led or sponsored by the Consult Lawyer.
- Coordinate all travel arrangements including flights, accommodation, visas, and itineraries, ensuring efficiency and alignment with the Consult Lawyer's schedule.
- Manage logistics for events, client visits, or external engagements involving the Consult Lawyer.
- Conduct research and compile information on topics, vendors, processes, or issues as directed by the Consult Lawyer.
- Prepare briefing notes, summaries, and background materials ahead of meetings, presentations, or decisions.
Key deliverables
- Consult Lawyer's operational workload managed end to end with minimal items requiring follow-up.
- Calendar, inbox, and correspondence managed proactively with clear prioritisation and timely responses.
- All delegated tasks and commitments tracked to closure within agreed timeframes.
- Filing systems, documents, and version-controlled materials maintained in an organised and retrievable state.
- Stakeholder coordination handled smoothly across internal teams, with information flowing accurately and on time.
- Travel, logistics, and event coordination completed without gaps or last-minute issues.
- Briefing notes and research materials prepared ahead of meetings and decisions.
Compliance and confidentiality
- Adhere to all organisational policies, procedures, and codes of conduct as applicable to the role.
- Maintain the highest standards of confidentiality in relation to client matters, internal operations, and sensitive business information.
- Handle all personal and professional data in accordance with applicable privacy and data protection requirements.
- Immediately report any actual or suspected breaches of confidentiality, compliance, or professional standards to the India Director.
Key relationships
- India Director
- Consult Lawyer
- Internal team leads across operations, HR, IT, finance, and client services
- External stakeholders and service providers as required
Essential skills
- Exceptional organisational skills with the ability to manage competing priorities under pressure.
- High degree of initiative and the confidence to act independently without constant direction.
- Strong written and verbal communication skills in English, with attention to tone, accuracy, and professionalism.
- Sound judgement and discretion in handling sensitive and confidential information.
- Strong interpersonal skills with the ability to engage effectively across all levels of the organisation.
- Proficiency in Microsoft 365, Google Workspace, and general office productivity tools.
- Ability to anticipate needs, think ahead, and solve problems before they escalate.
Qualifications and experience
- Experience commensurate with the requirements of the role.
Employee benefits
Employees of Loch Corporate Services Private Limited are entitled to the following benefits:
- Four weeks of paid annual leave
- Health insurance coverage
- Provident Fund (PF) contributions in accordance with Indian regulations
- Performance linked bonuses, subject to eligibility and company policy
