Executive Assistant

Job Description

We are seeking a professional and detail-oriented Executive Assistant to support executive staff and ensure smooth daily operations. The role involves handling administrative tasks such as managing schedules, coordinating meetings, preparing documents, and maintaining records. The Secretary will also be responsible for handling confidential information, responding to correspondence, and communicating with internal and external stakeholders. Candidates should have at least 2 years of relevant experience, excellent organizational and time-management skills, and proficiency in office software. Strong communication abilities and a high degree of professionalism are essential for success in this role.

Roles and Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently
• Prepare and edit correspondence, reports, presentations, and other documents as required
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Maintain organized filing systems and ensure accurate record-keeping
• Arrange travel and accommodation for executives or visitors when necessary
• Greet and assist visitors in a professional and courteous manner
• Coordinate internal and external meetings, taking notes and distributing minutes
• Maintain confidentiality of sensitive information and documents
• Ensure office supplies are stocked and liaise with vendors when needed
• Provide general administrative support to executives and departments