We are looking for an Executive Assistant who brings in a minimum of 02 years of relevant
expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner.
Responsibilities:
- Calendar and Meeting Management: Prepare and manage the Senior Partner's daily calendar. Provide comprehensive administrative services including diary management, organizing internal and external meetings, planning events, and setting up teleconferences.
- Travel Coordination: Organize domestic and international travel, including visa processing, arranging accommodation, and preparing detailed travel itineraries.
- Correspondence Management: Handle correspondence, prioritize emails, and perform tasks such as reading, drafting letters, collecting & analyzing information, and initiating communications on behalf of the Senior Partner.
- Point of Contact: Report directly to the Senior Partner and serve as a primary point of contact for all internal and external communications related to their office.
- Senior Leadership Support: Work closely with the Senior Leadership Team through regular correspondence, arranging meetings, and preparing essential briefing materials.
- Administrative Project Support: Provide administrative support in the delivery of assignments and initiatives as required, including follow-up and completion of departmental work plans.
- Document Accuracy & Timeliness: Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
- Board Meeting Coordination: Coordinate departmental reports and documentation required for Board meetings.
- Meeting Minutes & Follow-up: Coordinate, attend, and accurately take minutes for meetings. Follow up on action points from meetings on behalf of the Senior Partner.
- Hands-on Deliverables: Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Senior Partner's ability to effectively lead the firm.
- Confidentiality: Always maintain strict confidentiality and privacy in respect of all communications and information relevant to the role and responsibilities.
Required Skills:
- Bachelor's degree in any stream.
- Pleasing personality and good communication skills (verbal and written).
- Strong interpersonal skills and the ability to build relationships with various stakeholders, including staff, board members, and external partners.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Excellent management, time-management, and problem-solving skills.
- Excellent administration and secretarial skills.
- Proficiency in Windows, including MS Word, EXCEL, and PowerPoint.
- Flexibility to work additional/out of hours if necessary to fulfill the requirements of the role and meet business needs.
