Consultant - Company Secretary
Location : Mumbai
Job Purpose
The role is responsible for supporting the Company Secretary in all matters related to shareholder services, investor grievance redressal, and statutory compliances. The position also supports corporate actions such as Rights Issue, First Call money collection, ESOP administration, and debt issuances, while ensuring adherence to evolving regulatory and statutory requirements.
Key Responsibilities
Investor Services & Shareholder Compliance
- Handle investor complaints and ensure timely redressal in line with applicable laws
- Maintain tracking of investor queries and complaints and ensure minimal pendency
- Support accurate and timely execution of share transfer, transmission, deletion, and demat/remat processes
- Ensure compliance related to investor grievance redressal under SEBI and other applicable regulations
Shareholding & Regulatory Reporting
- Weekly preparation and reporting of changes in shareholding pattern to the CFO
- Preparation and filing of quarterly shareholding pattern with Stock Exchanges
- Preparation of Sandhya Report and Top 10 Shareholders data
- Weekly upload of Sandhya Report on internal portals
- Review and monitoring of equity and debt BENPOS data
Annual Report & Corporate Actions
- Support printing, dispatch, and tracking of Annual Reports to shareholders
- Coordinate activities related to Annual Report and ensure payments to external agencies
- Provide support for Rights Issue, First Call money collection, ESOP administration, and NCD issuance
- Provide data and support for Commercial Paper (CP) listing documentation
Payments & Internal Coordination
- Receive and verify invoices against previous records
- Obtain approvals and raise E‑forms (as applicable)
- Forward invoices for payment and ensure timely follow‑ups
- Track payment confirmations, UTRs, and payment advice
Other Secretarial Support
- Assist in evaluating options for change of Registrar & Share Transfer Agent
- Support transfer of Clause 5A shares and custody of physical share certificates
- Assist in MCA filings, documentation, and payments
- Provide support to Secretarial Auditors during audits and filings
Preferred Qualifications & Skills
- CS / CS Executive / LLB / Commerce background
- 3 - 8 Years of Experience in secretarial, compliance, or investor services function of a listed company
- Strong working knowledge of Companies Act, SEBI regulations, and investor grievance framework
- High attention to detail and strong compliance orientation
- Ability to manage multiple tasks in a dynamic regulatory environment
