The role holder will ensure compliance with the statutory requirements under Companies Act, FEMA and other corporate laws for the Group Entities, conduct planned activities to ensure zero compliance issues or lapses, proactive and transaction based advisory through sound research. Excellent English articulation is necessary.
Role and responsibilities:
1.Compliance priorities:
- Ensure timely preparation of agendas and notices for Board and General Meetings in compliance with SS-1 and SS-2 standards.
- Minutes of Companies & Trusts: End-to-end management of minutes, from drafting and finalization to obtaining signatures and maintaining records in both physical and digital formats
- Drafting of board resolutions and circular resolutions
- Issuance of notices to Directors and conduct of Board and General Meetings, both physical and through video conferencing
- Maintenance and updating of statutory registers and records as required under the Companies Act, including filing of statutory forms
- Preparation, verification, certification, and filing of various forms and returns under the Companies Act, 2013
- Assistance in annual filings, including XBRL filing of accounts, and coordination during statutory and secretarial audits
- Coordination with external consultants for matters before the NCLT, ROC, and High Court
- Proactive advisory support on good corporate governance practices, regulatory changes, exemptions, and amendments
- Handling RBI-related compliances such as FC-GPR, FC-TRS, and FLA, including coordination with Authorized Dealer (AD) banks
- Coordination with RTA and NSDL for execution of documents related to corporate actions
- Management of compliance requirements for Trusts and Societies
- Preparation of Board reports and documentation for pre-AGM and AGM processes
- Ensuring compliance with Secretarial Standards, statutory obligations, applicable laws, regulations, and new amendments
- Coordination with internal teams, consultants, and vendors
2. Legal Concepts & Documentation
- Working knowledge of legal concepts and documentation, including Powers of Attorney (POA), indemnities, declarations, and related instruments, is desirable.
3. Implement and improve administrative processes for efficient workflow by:
- Maintaining various MIS for assignments handled and ensuring proper custody of contracts
- Maintaining data and records in both physical and electronic formats
Experience and Qualification;
- Qualified Company Secretary
- 10-11 years experience in a Company Secretarial role
- Experience in a Private Equity funded company is essential
- FEMA compliance knowledge is a must
- Preferred experience in DRHP filing and IPO compliance activities
Competencies
- Sound business communication.
- Knowledge of Company Law and other related Laws
- Well versed with legal terminologies & interpretation of laws.
- Computer proficient with MS-office
