Associate Manager- Facility

Job Description

About the Company

Urban Company is a technology platform offering customers a variety of services at home. Customers use our platform to book services such as beauty treatments, haircuts, massage therapy, cleaning, plumbing, carpentry, appliance repair, painting, etc., all delivered in the comfort of their home and at a time of their choosing. We promise our customers a high-quality, standardized, and reliable service experience.

Urban Company started as UrbanClap in November 2014, when its founders realized that the home services industry was predominantly unorganized, fragmented, and offline. The founders launched Urban Company with three key principles inmind:

1. Customer Love: Build a platform that offers truly delightful and differentiated services
2. Partner Empowerment: Build a deep, full-stack partnership with service partners, helping improve their earnings and overall livelihood.
3. Technology First: Bring innovation and technology to an age-old industry.

The role of administrator involves a great deal of multitasking. You will work with teams, oversee

the operations within your company, manage groups, coordinate with management and engage in planning according to the needs of your company. If there are office resources or administrative issues, you will be the person expected to deal with them.

Key responsibilities for the role:

Financial & Administrative Management

Manage monthly pan-India management reviews.

Oversee all administrative billing, including invoice verification, payment follow-ups with Finance, audit record maintenance, and petty cash management.

Handle budgeting, cost estimation, and forecasting for both Opex and Capex.

Procurement & Vendor Management

Execute vendor agreements and maintain Vendor Evaluation Scorecards for all partners.

Manage procurement for administrative, business, and facility requirements using multi-vendor comparisons.

Lead RFPs, vendor negotiations, and contract finalisation with nationwide coverage.

Operations & Compliance

Maintain the Fixed Asset Register (FAR) for IT and Administration.

Manage all administrative inventory and monthly ordering for all city offices.

Ensure strict adherence to company policies while implementing administrative procedures and efficiency standards.

Maintain knowledge of and ensure statutory compliance.

Facilities & Maintenance

Develop and coordinate planned preventive maintenance programs for the workforce and building equipment.

Coordinate with the building administration team for regular maintenance and repair services.

Oversee office services to support departmental operations and identify necessary corrective action plans for support services.

Strategic Collaboration

Collaborate with cross-functional teams to drive overall administrative efficiency.

Requirements:

- 5-6 years of admin management & billing experience in corporates

- Excellent communication and leadership skills

- Proficiency in MS Office and admin software

- Ability to multitask and work under pressure

At Urban Company we are committed to providing equal and fair opportunities in employment and creating an inclusive work environment. We endeavor to maintain a work environment free from harassment based on age, colour, physical ability, marital status, parental status, ethnic origin, religion, sexual orientation, or gender identity.