Assistant Manager - Procurement

Job Title : Assistant Manager –Administration and Procurement

Reporting To : Manager – Finance

Location : Mumbai

CTC : Upto 8 - 11 LPA

Key responsibilities

Procurement

· Understanding the business requirements of IT, NON-IT Assets, Real Estate and other Administrative Services and identifying and contacting suppliers/vendors proactively through mails for quotations as per requirements

· Compiling and collating all quotations after comparison of rates, service levels, strength, weaknesses, terms & conditions along with MOM for functional head / HOD's and Committee evaluation of vendor(s).

· All Admin contracted to be entered as per the company process with Committee & Management approval proper PR & PO in place.

· Timely Services & Delivery of Material at Site is as per TAT.

· Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times.

· To assist functional head finance on the annual budget.

· Organizing venues for annual budget meeting and other events like trade parties, staff parties, conferences, external training, etc.

· Assisting Travel Team in organizing & arranging the hotel stay of Guests from HO, Seminars & Training Program for their travel requirement(s)

· Preparing MIS, Cost benefit analysis, repots for submission to management.

Vendor management

• Vendor management and vendor Assessment Pan India

• Timely reviewing the records of all the AMC & Rate Contracts for all locations

• Contract management i.e., Preparing documents to put tenders for contractors

Coordination with Legal, Compliance Team and Consultant

• Liaising with government authorities, licenses department, Consultant & Authorities, etc. For smooth and seamless compliance with required statutory and legal requirement across all locations

• Possess knowledge of legal and contract documentation, drafting & vetting compliance, and diligence issues.

• Ensure all service contract, IT & NON-IT ASSESTS procurement have all compliance in place.

Key performance standards

Procurement, Real Estate, Asset Management, Vendor Management &

Financial Management

Requirements and specific skills

• Candidates with B. Com degree, work experience of 5+ years working with shipping, MNC, Corporate Offices managing procurement of IT & Non IT Asset and facility management.
• Excellent communications skills, verbal & written.
• Excellent command over MS office.
• Candidate with certification in administration & facility management, EHS, First Aider and fire safety will be preferred.