Key Responsibilities:
Regional Branch Administration:
- Supervise and coordinate admin operations for all branches in the West region (Maharashtra, Gujarat, Goa, Rajasthan).
- Act as the single point of contact for all branch-related admin issues within the region.
- Monitor branch upkeep, office infrastructure, IT coordination, and staff utilities.
Facility Management:
- Oversee facility maintenance including office premises, repairs, utilities, furniture, and security.
- Coordinate branch expansions, relocations, or closures in collaboration with regional teams.
Vendor & Asset Management:
- Identify and manage local vendors for housekeeping, security, AMC services, etc.
- Ensure cost-effective procurement and timely renewals of service contracts.
- Maintain inventory of office assets and coordinate asset tagging.
Compliance & Documentation:
- Ensure all branches adhere to SEBI, NSE, BSE, and other regulatory infrastructure requirements.
- Manage lease agreements, licenses, and renewal documentation for all regional offices.
- Coordinate with audit and compliance teams during inspections or reviews.
Travel, Events & Logistics:
- Manage travel arrangements for regional staff including ticketing and accommodation.
- Support logistics for training sessions, investor meets, and corporate events.
Cost Control & Reporting:
- Monitor admin expenses regionally and suggest cost-saving initiatives.
- Prepare monthly reports on admin KPIs, vendor performance, and branch compliance.
Team & Stakeholder Coordination:
- Supervise junior admin executives or branch-level admin officers in the region.
- Liaise with other departments like IT, HR, Compliance, and Operations to support admin-related functions.
Qualifications & Skills:
Education:
- Graduate in any discipline
- MBA/PGDM in Operations, General Management, or Facility Management is preferred
Experience:
- 5–8 years of relevant experience in Admin/Facilities Management, preferably in a stock broking, financial services, or BFSI setup
- Experience in handling multi-location operations across a specific region is required
Key Competencies:
- Strong knowledge of admin operations in a regulated financial services environment
- Vendor negotiation & contract management
- Excellent coordination, crisis handling, and communication skills
- Proficient in MS Office (Excel, Word, Outlook); familiarity with admin ERP systems is an advantage
- Understanding of SEBI/Exchange infrastructure compliance norms
