Administrative Assistant

Job Title: Executive Assistant

Key Responsibilities

Executive & Administrative Support

* Provide day-to-day administrative support to the founder.

* Manage emails, correspondence, follow-ups, and professional communication.

* Organize documents, notes, files, and business information.

* Support scheduling, calendar coordination, and meeting preparation.

* Track action items, deadlines, and pending tasks.

* Prepare meeting notes, summaries, and follow-up documents.

* Assist with vendor, partner, client, or stakeholder communication.

* Support general business operations across two startup businesses.

Writing & Communication Support

* Draft clear, professional, and polished email correspondence.

* Assist in preparing press releases and public-facing announcements.

* Support grant-writing tasks, including drafting, editing, formatting, and organizing grant materials.

* Help write business summaries, event descriptions, proposals, bios, outreach messages, and formal communications.

* Adapt writing style based on audience, whether formal, promotional, creative, or administrative.

* Proofread and edit documents for grammar, tone, clarity, and professionalism.

* Maintain a high standard of written communication across all business materials.

Grant Writing & Research Support

* Assist with grant application drafts and supporting documentation.

* Research grant opportunities, eligibility criteria, timelines, and submission requirements.

* Organize grant-related information, attachments, deadlines, and checklists.

* Support preparation of narratives, impact statements, organizational descriptions, and project summaries.

* Coordinate with the founder to collect required information for submissions.

Press, Events & Business Support

* Assist with press release drafts for events, launches, partnerships, or announcements.

* Support written content for entertainment events, public programs, weddings, corporate events, and private celebrations.

* Help prepare outreach communication to partners, sponsors, vendors, media, or community stakeholders.

* Maintain organized records of event-related communication and documents.

* Support the founder in keeping multiple business priorities organized and moving forward.

Required Skills & Qualifications

* Excellent written English communication skills.

* Strong ability to draft polished correspondence, press releases, summaries, and professional documents.

* Prior experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Communications Assistant, Grant Assistant, or similar role.

* Strong organizational and time-management skills.

* Ability to manage multiple tasks across two startup businesses.

* High attention to detail.

* Ability to work independently and take ownership of assigned work.

* Comfortable working remotely with minimal supervision.

* Strong proofreading, editing, and formatting skills.

* Ability to understand tone, audience, and brand voice.

* Reliable, responsive, and professional communication style.

US shift

Salary- 20-22k (4 hours)