Administrative Assistant

Responsibilities

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

Proactively manages supply inventories (e.g., storeroom, hardware, office supplies, snacks) as needed. Begins learning discretionary budgeting and company finance policies. Relies on guidance from senior colleagues.

Event Coordination and Logistics

Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups).

Calendar Management and Meeting Logistics

May support calendar management for community spaces as needed, based on direction from others. Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues

Space Management and Planning*

Assists with team space move logistics as necessary.

Travel Management

May begin to shadow and learn travel tools and policies.