Administrative Assistant

We are recruiting for our client, a textile manufacturing and exports company with offices in Bhadohi, Jaipur, and Delhi NCR. This position will be based out of the Gurgaon office, with frequent travel to the above-mentioned locations.

As an Administrative Assistant, you will work closely with the company's head and aid them in the coordination, communication, and execution of their day-to-day activities.

Given the nature of this role, we value motivation, honesty, hard work, and dedication from our applicants. These will be critical factors in the assessment of your application.

Indicative Responsibilities:

1. Coordination: Ensuring effective coordination between the leadership and various departments and teams across locations, including regular follow-ups with senior Heads of Department.
2. Communication Management: Managing verbal and written communication in a timely and professional manner. This may involve drafting responses, following up on pending matters, and ensuring that all correspondence is acknowledged and addressed.
3. Calendar Management: Managing calendars, reminders, meetings, and schedules to prevent overlaps and ensure timeliness.
4. Travel Planning: Coordinating and managing travel arrangements, both domestic and international, for the leadership and approved personnel, including logistics, itineraries, and bookings.
5. Meeting Support: Attending meetings, preparing notes and follow-ups, and ensuring timely action on discussed points. Assisting in arranging buyer meetings, business lunches, and related engagements.
6. Travel Accompaniment: Travelling with the leadership, including to Jaipur and other company offices, as and when required.
7. Administration: Supporting day-to-day administrative functions of the company.
8. Confidentiality: Maintaining discretion and confidentiality for all information handled, given the
9. sensitive nature of this role.

Candidate Profile:

1. A well-organised, proactive, and reliable individual who can manage multiple responsibilities with precision.
2. A soft but firm communicator, capable of handling senior stakeholders with tact and professionalism.
3. Should possess strong interpersonal skills, attention to detail, and the ability to anticipate needs.
4. Must have the ability and willingness to travel domestically and internationally as required by the
5. role.

Notes:

Given the volume of applications received, we will only be able to respond if you have been shortlisted. This note is applicable at all stages of the selection process. If shortlisted, you will receive a response within 7 days; failing which, we wish you the very best for your future endeavours.