Admin Executive

Company Description: Advance Medilinks Pvt. Ltd. is one of the pioneers in facilitating specialised genomic cancer diagnostic tests in India. We are committed to excellence in the field of Precision Oncology, working closely with oncologists and institutions to improve cancer patients quality of life. Our workplace promotes collaboration, discipline, and professional growth.

Position Overview: We are seeking a competent and proactive Female Admin Executive who will be responsible for ensuring smooth administrative operations, maintaining office discipline, and supporting cross-departmental coordination. The ideal candidate should be organised, detail-oriented, and capable of managing multiple responsibilities efficiently to ensure the department's optimal performance.

Role Description: This is a full-time, on-site Admin Executive role based in Mumbai. The Admin Executive will

•  Maintain and update various agreements, documents, forms, and formats as per approved

templates.

• Manage attendance records and communicate updates to the concerned authorities

promptly.

• Provide administrative support and coordinate effectively with other departments.
• Implement and monitor quality and cost control measures across departments.
• Ensure a clean, organised, and professional office environment.
• Coordinate between Customer Service, Sales Teams, Clients, and Vendors.
• Take initiative and manage daily administrative tasks in the manager's absence.
• Maintain and regularly update the SOP manual to ensure standardised procedures.
• Organise and prioritise incoming correspondence, emails, and requests for the

reporting manager.

• Track deadlines and ensure timely completion of assigned tasks.
• Conduct phone surveys or inquiries as required.
• Reorder and maintain supplies, ensuring timely replenishment.
• Regularly update mailing lists and phone directories.
• Maintain and monitor inventory of kits, stationery, and office materials.
• Handle flight bookings and travel arrangements efficiently.

Qualifications: Graduate or Diploma in Administration (or equivalent).

• Experience: Minimum 3–4 years of experience in a similar administrative role.

Technical Skills:

• Proficiency in MS Office (Excel, Word, PowerPoint) and other computer

applications.

Other Essential Skills:

• Excellent communication and interpersonal skills at all levels.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work effectively within a team environment.
• Self-motivated, responsible, and proactive.

Compensation:

• Salary: ₹30,000 – ₹35,000 per month (based on experience and skills)

Equal Opportunity Statement

Advance Medilinks Pvt. Ltd. is an equal opportunity employer. We celebrate diversity and are

• committed to creating an inclusive environment for all employees.