Job Purpose:

To support procurement operations for the club by ensuring timely sourcing, cost optimization, and quality procurement of goods and services required for smooth day-to-day operations.

Key Responsibilities:

Assist in procurement of materials, equipment, and services for club operations (F&B, housekeeping, engineering, events, etc.)
Identify and evaluate vendors; maintain a strong vendor database
Obtain quotations, negotiate pricing, and finalize purchase orders
Ensure timely delivery of materials and resolve any supply-related issues
Monitor inventory levels in coordination with store and operations teams
Ensure compliance with company procurement policies and procedures
Maintain accurate documentation of purchase orders, invoices, and contracts
Coordinate with internal departments for requirement planning and approvals
Track market trends to ensure cost-effective procurement
Support audits by maintaining proper records and documentation

Key Requirements:

Graduate in any discipline (MBA / Diploma in Supply Chain or Procurement preferred)
3–7 years of experience in procurement/purchase (hospitality/club/real estate preferred)
Strong negotiation and vendor management skills
Good knowledge of procurement processes and inventory management
Proficiency in MS Office and ERP/Procurement systems
Strong analytical and coordination skills

Preferred Background:

Experience in club / hospitality / hotel procurement
Exposure to F&B purchasing, vendor contracts, and cost control

Key Skills:

Vendor Management
Negotiation & Cost Optimization
Procurement Planning
Inventory Coordination
Documentation & Compliance

KPIs / Performance Metrics:

Cost savings achieved
Vendor turnaround time
On-time procurement and delivery
Inventory efficiency
Compliance and audit readiness

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