Key Responsibilities:

Relationship Management

Act as the ambassador and first point of contact for allocated Partners.
Develop and maintain internal and external networks to identify and communicate priorities effectively.
Build strong relationships with clients and their PAs, identifying opportunities to enhance Vialto Partners reputation.

Diary and Meeting Management

Provide comprehensive diary management with full autonomy to resolve conflicts and prioritize tasks.
Proactively monitor meeting attendance and ensure enquiries and issues are delegated and resolved efficiently.
Facilitate logistical arrangements and prepare all necessary documentation ahead of meetings.

Travel Management

Plan itineraries proactively, considering cost-effective travel options and assisting with visa requirements.
Maximise cost savings by utilising preferred travel providers in line with travel and expense policies.

Communication Management

Manage communications by monitoring emails, calls, and post, escalating or delegating as appropriate.
Proofread and ensure all communications comply with brand and risk guidelines.

Events Management

Project manage large and complex events, ensuring compliance with policies and liaising with relevant teams.
Oversee logistical arrangements and attend events as required, ensuring documentation is prepared.
Manage event budgets and negotiate costs effectively.

Time and Expense Management

General Administrative and Project Support

Experience and Skills Required:

Experience in a corporate professional services environment preferred.
Confidence engaging with senior/high-profile contacts and clients.
Strong attention to detail with ownership for high-quality work delivery.
Ability to build relationships across diverse local and global teams.
Team player committed to delivering seamless service to the firm and clients.
Confident decision-maker capable of prioritizing, challenging, negotiating, and influencing.
Strong planning skills with the ability to anticipate and mitigate potential issues.
Excellent organisational skills, able to manage a busy and conflicting workload.
Flexible and professional approach, remaining calm under pressure.
Good knowledge of time zones and best travel routes between multinational locations.
Proficient in Google Workspace and Microsoft Office packages.

MRD & Admin Executive

Admin Executive (HR & Office)