We are seeking a detail-oriented and organized Treasury & Accounts Payable Executive to join our finance team. The ideal candidate will play a crucial role in ensuring the accurate and efficient processing of accounts payable transactions while maintaining positive vendor relationships and contributing to the overall success of our organization. This role will play a pivotal role in ensuring the efficient management of financial transactions and banking activities for multiple administrative entities within our Shared Service Center. This role requires a keen eye for accuracy, strong financial acumen, and a commitment to maintaining the financial stability of our organization.
This role is based in West Malad - Mumbai, with a hybrid setup (1-2 days onsite per week).
Job Description
- Handling daily posting of AP invoices into our accounting system. Ensure that invoices are booked on correct account/Cost Center/VAT Code and a corresponding project code.
- Be proactive with invoice issues resolution, following up with respective parties and escalate issue to management for timely resolution.
- Ensure timely management of the AP group email for timely posting of invoices and avoid payment delays.
- Perform Vendor Reconciliations
- Timely and accurate support on Vendor queries
- Support any audit request related to AP area
- Prepare AP reports or KPIs as needed
- Daily Bank Statement Postings and Cash Allocations: Manage the daily posting of bank statements and cash allocations for multiple administrative entities, including those in a multicurrency structure.
- Manual and Urgent Payments Processing: Execute bi-weekly manual payments and handle urgent payment requests, ensuring compliance with internal and external regulations.
- Bank Account Reconciliations: Perform thorough bank account reconciliations to ensure accuracy and completeness of financial records.
- Factoring Agreements and Invoice Financing: Provide support in reconciling Factoring agreements and Invoice Financing arrangements, ensuring adherence to contractual obligations.
- Audit Support: Collaborate with internal and external auditors as needed, assisting with any audit requests related to the treasury area, and ensuring all documentation and processes meet audit standards.
- Vendor Creation and Management: Manage the creation of vendors within the HSBC site, ensuring accurate and up-to-date information.
- Treasury Reporting: Prepare treasury reports as required, providing financial insights and data analysis to support decision-making processes.
Responsibilities
- Invoice Processing Excellence: Perform daily posting of accounts payable invoices into our advanced accounting system. Validate the accuracy of invoice data, including account, cost center, VAT code, and project code assignments.
- Issue Resolution Champion: Take a proactive approach in resolving invoice discrepancies, collaborating with relevant stakeholders. Escalate complex issues to management for prompt resolution, ensuring minimal disruption to the payment process.
- Effective Email Management: Manage the AP group email, diligently addressing incoming correspondence to ensure timely posting of invoices and prevent payment delays. Demonstrate exceptional communication skills when interacting with vendors and internal teams.
- Vendor Reconciliation: Conduct regular vendor reconciliations to ensure that accounts payable records are consistent with vendor statements. Identify discrepancies and rectify any inconsistencies promptly.
- Vendor Support: Provide timely and accurate responses to vendor queries, offering insightful solutions and maintaining a high level of professionalism in all interactions.
- Audit Readiness: Collaborate with the finance and audit teams to provide necessary documentation and support for internal and external audits related to the accounts payable function.
- Insightful Reporting: Prepare comprehensive accounts payable reports and key performance indicators (KPIs) as required. Provide meaningful insights that contribute to strategic decision-making processes.
Qualifications
- Bachelor's degree in Finance, Accounting, or a related field.
- Minimum of 2 years of experience in treasury or financial management.
- Proficiency in using financial software and Microsoft Office Suite, particularly Excel.
- Strong analytical skills and attention to detail.
- Knowledge of international banking practices and regulations.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a team and independently.
- Good keyboard and computer literacy.
- Excellent Excel skills.
- High level of English is a must.
