We are seeking a detail-oriented and proactive Tender Executive with hands-on experience in preparing, submitting, and managing tenders for facility management, housekeeping, and manpower services. The ideal candidate should have strong knowledge of government e-procurement portals including GeM, IREPS, CPPP, and other departmental portals (primarily Railways). This role requires expertise in compliance documentation, bid preparation, and coordination with internal teams to ensure timely and successful tender submissions.
Key Responsibilities
- Tender Identification & Tracking
- Regularly monitor GeM, IREPS, CPPP, and other government portals for relevant tender opportunities.
- Analyze tender documents, eligibility criteria, and scope of work.
- Tender Preparation & Submission
- Prepare technical and financial bids in line with tender requirements.
- Ensure accurate documentation including EMD, certifications, affidavits, and compliance papers.
- Upload bids and manage submissions on GeM, IREPS, CPPP, and other portals.
- Documentation & Compliance
- Maintain updated records of company registrations, licenses, and statutory documents.
- Coordinate with internal departments to collect necessary data for tender submissions.
- Ensure adherence to government procurement guidelines and compliance standards.
- Post-Tender Activities
- Track tender status, clarifications, and results.
- Handle correspondence with government authorities and clients regarding tender queries.
- Support contract finalization and documentation after successful bids.
Desired Candidate Profile
- Education: Graduate in Business Administration, Commerce, or related field.
- Experience: 1–5 years of experience in tendering, preferably in facility management/housekeeping/manpower services.
- Skills:
- Strong knowledge of GeM, IREPS, CPPP, and other government portals.
- Excellent drafting and documentation skills.
- Proficiency in MS Office (Word, Excel, PDF formatting).
- Attention to detail and ability to meet strict deadlines.
- Good communication and coordination skills.
Key Competencies
- Familiarity with government procurement processes, especially Railways tenders.
- Ability to interpret tender documents and prepare competitive bids.
- Strong organizational and multitasking abilities.
- Integrity, professionalism, and commitment to compliance.
