- Coordination of calendar management, managing across senior business leaders, dispersed locations and differing time zones.
- Managing logistics and delivery support for senior leader market visits.
- Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events.
- Booking international/Domestic travel with knowledge of Amex travel booking tools, preferred vendors and associated policies. Build itineraries and provide advance preparation for leaders.
- Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
- In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, and other employee-related activities and events.
- Ad hoc administrative tasks including Updating organization charts, updating distribution lists, updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis.
Skills and Qualifications:
- Exceptional organizational and administrative skills
- Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.
- Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
- Strong PC skills in MS Office applications (e.g., Word, PowerPoint, Excel) and Outlook.
- Excellent communication skills, both written and oral; strong relationship-building, interpersonal, influencing, and collaborating skills across multiple band levels.
- Flexible schedule preferred
