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Job Description
Senior Executive-Procurement OperationsGBSS Procurement Executive
Essential Qualifications
- Engineering, B. Pharm or B.Sc. Chemistry Degree + 1 to 2 Years of Relevant Work Experience
- Degree in Chemical Engineering or Chemistry would be an added advantage for this role
Essential Skills & Experience
- Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage
- Significant knowledge of Supply Chain & In-depth understanding of Sourcing and Procurement in SAP environment would be an added advantage.
- Quick learning ability
- Hands-On experience in procurement MIS
- Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy-to-understand business terms to all levels of management.
- Demonstrates working knowledge with MS-Office suite of software applications and tools, including Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
- Good listener with analytical mind
- Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment
- Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity
Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects
Key Roles/Responsibilities
- This role would be focused on providing operational support to for Direct material procurement for the R&D plant located in Ahmedabad
- The role involves extensive coordination with vendor vendors (both domestic and overseas) and site supply chain team.
- Arrange competitive quotations for Key Starting Material and other lab chemicals for various projects and for Bid Submissions within strict timelines
- Ensure periodic account cleanup by closing open GR-IR and open advances
- Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
- Maintain accountability for service delivery, which would primarily include:
- Conversion of Purchase requisition into duly approved Purchase orders for:
- Manage Vendor Communication Process :
- Follow-up for Order confirmation and on time delivery of goods/services
- Liaise with AP team for payment related queries from vendors
- Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes
and support in generating savings.
- Resolve vendor queries through Vendor Help desk
- Ensure up-to date documentation as per Internal and Statutory audit requirements
- Provide input to measure supplier performance and pull necessary reports from
SAP to rate vendor in terms of price, availability, delivery adherence, accurate
documentation and service
- Work with APAY team to resolve 3 Way mismatch issues
- Regular accounts cleanups by closing open GR-IR and overdue advances.
- Coordinate with vendor and category managers for vendor on-boarding and ensure
master data such as info records, Schema group of vendors, contracts, and vendor
master is updated.
- Maintain Standard Operating Procedure of in-scope processes and timely update it.
- Develop procurement related MIS to report agreed SLAs
- Participate in Procurement/Purchase team meetings (relating to in scope Purchase
categories), and support in identifying areas to improve cost and schedule, mitigate
risks, manage claims avoidance, negotiate purchase orders and resolve issues.
- Work towards standardizing PR to PO process across various plants and business within PPL
- Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
- Identify and promote opportunities to leverage best practices and global standards within GBSS.
- Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
- Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
- Develop and maintain a strong team environment and build strong competencies in the team.
