As a Purchase Executive, you'll be a vital part of our finance and operations team, responsible for ensuring the accuracy and efficiency of our purchasing and financial documentation. You'll meticulously handle financial records, manage vendor invoices, and play a key role in maintaining strong relationships with suppliers. This position requires a keen eye for detail, strong organizational skills, and a commitment to upholding financial integrity.
Your Responsibilities
Financial & Administrative Accuracy:
- Check figures, postings, and documents for accuracy, ensuring all data is correct.
- Organize, secure, and maintain all files, records, cash, and cash equivalents in strict accordance with company policies and procedures.
- Record, store, access, and analyze computerized financial information efficiently.
- Classify, code, and summarize numerical and financial data to compile and maintain financial records, using journals, ledgers, and/or computers.
- Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables as required.
- Complete period-end closing procedures and reports accurately and within specified deadlines.
- Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.
- Follow-up and resolve past due accounts and vendor invoices until payment in full is received or the issue is resolved.
Collaboration & Professionalism:
- Coordinate tasks and work effectively with other departments.
- Serve as a departmental role model or mentor, providing guidance to others.
- Assign and ensure work tasks are completed on time and meet appropriate quality standards.
- Report work-related accidents or injuries immediately upon occurrence to your manager/supervisor.
- Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; and protect company assets.
- Speak with others using clear and professional language; prepare and review written documents accurately and completely; and answer telephones using appropriate etiquette.
- Develop and maintain positive working relationships with colleagues; support the team to reach common goals; and listen and respond appropriately to the concerns of other employees.
Preferred Qualifications
- Education: High school diploma or G.E.D. equivalent.
- Related Work Experience: At least 1 year of related work experience.
- Supervisory Experience: No supervisory experience.
- License or Certification: None.
