Purchase executive

Job Summary - 

The Corporate Gifting Purchase Executive is responsible for sourcing, negotiating, and procuring corporate gifting products as per client requirements. The role involves vendor coordination, cost optimization, quality control, timely procurement, and smooth execution of orders while maintaining strong supplier relationships.

Procurement & Sourcing - 

Candidates must have connected with Multiple brands from B2B and Premium Merchandise brands. 

Source corporate gifting products such as merchandise, apparel, electronics, hampers, trophies, and customized items like Backpacks, apparel, Canvas & Jute Bags, Desk products, Socks, and Custom Calendars. 

Handle high-volume, customized, and deadline-driven orders 

Support the sales team with quick quotations, cost feasibility, and vendor inputs.

Identify new vendors as per various requirements and maintain an updated vendor database for future needs. 

Obtain competitive quotations from multiple vendors and compare pricing, quality, and timelines. 

Negotiate pricing, MOQ, branding costs, lead times, and payment terms.

Track order status and ensure on-time delivery as per project timelines; Handle last-minute changes, escalations, and urgent client requirements. 

Quality Control & Cost Optimization - 

Ensure product quality meets approved samples and client expectations

Coordinate pre-production samples, approvals, and final QC checks

Resolve quality issues, replacements, or rework if required

Control procurement costs without compromising quality  

Identify alternate vendors/products for cost and timeline benefits 

Update procurement trackers and MIS reports

Core Skills - 

Strong negotiation with follow-up skills and vendor management skills

Knowledge of corporate gifting products and customization processes

Good communication and coordination abilities

Proficiency in Excel and PowerPoint & any procurement systems

Ability to work under pressure and manage multiple live projects with tight deadlines, and multiple orders

Highly Valued Characteristics - 

Speed & accuracy in execution

Ownership mindset

Cost-conscious and solution-oriented

Strong communication and escalation handling

Detail-oriented with deadline focus

Preferred - 

Experience in corporate gifting, promotional merchandise, or branded products

Knowledge of printing, branding, packaging, and logistics processes 

Vendor network across gifting, electronics, printing, and manufacturing