Project Specialist

About the Role

We are looking for a Project Specialist to support the planning, coordination, and execution of various projects across departments. The role involves working closely with project managers and cross-functional teams to ensure projects are completed on time, within scope, and aligned with company objectives.

Key Responsibilities

• Assist in the planning, scheduling, and execution of projects from initiation to closure.
• Coordinate between stakeholders, team members, and vendors to ensure effective communication.
• Track project progress, deliverables, and milestones using project management tools.
• Prepare project documentation including reports, meeting minutes, and performance summaries.
• Monitor risks, issues, and dependencies, escalating them as needed.
• Support budget tracking, resource allocation, and procurement activities.
• Ensure compliance with organizational policies, standards, and timelines.
• Identify process improvement opportunities to increase efficiency and project success rates.
• Provide administrative and analytical support to project managers and leadership.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or related field.
• Strong understanding of project management methodologies (Agile, Waterfall, or Hybrid).
• Proficiency in MS Office and project management tools (e.g., MS Project, Asana, Trello, Jira, or Smartsheet).
• Excellent communication, organizational, and multitasking skills.
• Ability to analyze data and prepare reports or dashboards.

Preferred Skills

• Certification in PMP, PRINCE2, or CAPM is an advantage.
• Experience working in a cross-functional or global project environment.
• Familiarity with budgeting, risk management, and change management.
• Strong documentation and stakeholder management abilities.