Procurement Executive

Location: Bangalore

Industry: AV / IT / System Integration

Job Summary

We are looking for a proactive and detail-oriented Procurement Executive to manage the procurement of AV, IT, networking, CCTV and related products and materials. The role involves vendor coordination, quotation comparison, purchase order processing, order tracking and ensuring timely availability of materials for projects and operations.

Key Responsibilities

• Manage end-to-end procurement of AV, IT, networking, CCTV and related equipment/materials.
• Identify and evaluate suitable vendors based on price, quality, availability and delivery timelines.
• Obtain and compare quotations from multiple suppliers and negotiate pricing and commercial terms.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors for order confirmation, delivery schedules and material availability.
• Track pending orders and ensure timely delivery as per project requirements.
• Coordinate with the Projects, Sales, Finance and Stores teams to understand material requirements.
• Maintain proper records of quotations, POs, invoices, delivery documents and vendor details.
• Verify received materials against purchase orders and coordinate for discrepancies, shortages or damages.
• Develop and maintain good relationships with existing vendors and identify new suppliers when required.
• Support cost optimization through effective vendor negotiation and alternative sourcing.
• Monitor market prices and product availability for commonly procured items.
• Ensure procurement activities follow company policies, approval processes and budget requirements.

Required Skills

• Good knowledge of AV, IT, Networking, CCTV or related technical products.
• Strong vendor management and negotiation skills.
• Good knowledge of purchase processes, quotations, POs and order tracking.
• Good communication and coordination skills.
• Strong follow-up and organizational skills.
• Proficiency in MS Excel and MS Office.
• Ability to work under deadlines and manage multiple purchase requirements simultaneously.

Qualification

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce or a related field.
• 2–4 years of relevant experience in procurement/purchasing, preferably in AV, IT, Networking, CCTV or System Integration.