Company Description
Warehouse By Mudita, founded in 2016 by Mudita Jaipuria, is a transformative force in the retail industry, dedicated to making designer wear more accessible. With a mission to merge luxury fashion with everyday style, Warehouse By Mudita collaborates with celebrated designers, including Shantanu & Nikhil, Tarun Tahiliani, and Anita Dongre, to bring designer wear within reach of all fashion enthusiasts. Renowned for hosting fashion exhibitions across India, the brand combines innovation, style, and inclusivity to redefine the retail and fashion experience. Join our dynamic team and be part of a movement that brings runway elegance to everyone.
Role Description
The Process Coordinator will be responsible for monitoring and optimizing business processes, coordinating projects, ensuring quality compliance, and facilitating communication across teams to achieve operational efficiency. This is a full-time, on-site role based in New Delhi. The role also involves analyzing workflows, identifying areas for improvement, and implementing effective solutions.
Qualifications
- Proficiency in Analytical Skills and Business Process Improvement
- Experience with Project Management and adeptness in planning and executing tasks
- Strong Communication skills to coordinate effectively across teams
- Knowledge of Quality Management processes and practices
- Proactive problem-solving abilities and strong attention to detail
- Bachelor's degree in Business Management, Operations, or a related field
- Previous experience in retail, fashion industry, or operations management is a plus
1. Designer Documentation Management
- Collect, verify, and maintain all designer documentation, including:
- Proforma Invoices (PIs)
- MOUs / Agreements
- GST Certificates
- TDS Declaration Letters
- Ensure timely follow-ups and confirmations from designers
- Maintain updated and accurate designer documentation trackers
- Ensure all documentation is properly archived and audit-ready
2. Payment & Commission Tracking
- Track designer payments, commissions, and settlements
- Prepare and maintain detailed commission reports
- Coordinate with the Accounts team to monitor payment status and closures
- Ensure timely reconciliation of outstanding payments
3. Tax & Compliance Coordination
- Manage rental and commission tax invoices
- Coordinate TDS reconciliation with the Accounts team
- Ensure GST compliance in coordination with designers and hotels
- Collect, verify, and organize GST-related documentation
- Support statutory and audit requirements related to compliance
4. Tracker Maintenance & Process Control
- Maintain accurate trackers for:
- Designer documentation
- Payments & commissions
- GST & TDS compliance
- Ensure high levels of data accuracy and version control
- Improve tracking systems for better visibility and reporting
- Maintain process discipline and documentation standards
5. Cross-Team Coordination & Administrative Support
- Coordinate effectively with Merchandising, Accounts, Events, and Hotels
- Support audit and finance documentation requirements
- Handle related administrative and process tasks as assigned
- Ensure smooth inter-departmental communication and workflow management
Key Skills & Competencies
- Strong documentation and organizational skills
- High attention to detail and accuracy
- Good understanding of GST, TDS, and basic accounting processes
- Proficiency in MS Excel and reporting tools
- Strong follow-up and coordination skills
- Process-oriented mindset
