Reporting To: Founder
Location: Worli, Mumbai, (Near Acharya Atre Metro Station)
Role Overview
The Personal Assistant (PA) to the Founder will provide high-level administrative, financial, travel, and personal coordination support. The role requires exceptional communication skills, strong MS Excel proficiency, financial coordination capability, and the ability to handle confidential matters with complete discretion.
This is a high-trust position requiring professionalism, responsiveness, attention to detail, and an ownership mindset.
Key Responsibilities
1. Executive & Administrative Support
- Manage Founder's calendar, meetings, and appointments.
- Coordinate internal and external communications.
- Prepare reports, documents, presentations, and Excel trackers.
- Draft professional emails and correspondence.
- Maintain strict confidentiality at all times.
2. Financial & Banking Coordination
- Assist with bank-related work (documentation, coordination, follow-ups).
- Track and manage vendor payments.
- Handle credit card management, expense tracking, and reconciliations.
- Oversee various payments related to Founder and family members.
- Maintain accurate records of financial transactions in MS Excel.
- Coordinate with accounts team for timely disbursements.
3. Travel & Logistics Management
- Manage domestic and international travel bookings (flights, hotels, visas, transport).
- Prepare travel itineraries.
- Handle last-minute travel changes efficiently.
- Coordinate travel arrangements for family members when required.
4. Personal Office & Residence Coordination
- Oversee Founder's personal office requirements.
- Coordinate residence-related services and vendors.
- Manage service providers and ensure smooth operations.
- Handle ad-hoc personal and professional tasks as assigned.
Required Skills & Qualifications
- Graduate in any discipline.
- Excellent verbal and written communication skills.
- Strong proficiency in MS Excel (trackers, reconciliations, reporting).
- Proficient in MS Office (Word, PowerPoint, Outlook).
- Strong financial tracking and documentation skills.
- High level of discretion and integrity.
- Ability to multitask and work under pressure.
- Strong follow-up and coordination skills.
- Professional demeanor and problem-solving mindset.
Preferred Experience
- 7+ years of experience as a Personal Assistant / Executive Assistant to senior leadership.
- Experience handling financial coordination and banking work.
- Exposure to working with promoters or founders preferred.
Key Competencies
- Ownership mindset
- Attention to detail
- Confidentiality & trustworthiness
- Professional attitude
- Responsiveness & urgency
- Organized and process-driven
Why Join us
- Direct exposure to Founder-level decision-making.
- Opportunity to work in a dynamic, growth-focused organization.
- High learning and development potential.
- Role with responsibility and impact.
