Personal Assistant

INTERNATIONAL INSTITUTE OF INFORMATION TECHNOLOGY

Name of the Organisation: Under R&D - IIIT Hyd, Gachibowli

Name of Position: Executive Assistant

Department: Administration

Location: Hyderabad Telangana State-India

Reports To: Academic Head / Project Head

Work mode : Work From Office 6 Day / Day shift

Salary : Rs.30K per month ( consolidation pay ) + 50K bonus after 1 year.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support our leadership team and projects. The ideal candidate will be responsible for ensuring smooth day-to-day operations, handling communications, and maintaining efficient coordination across stakeholders, projects, and events.

Key Responsibilities

1. Scheduling & Coordination: Organize and manage meetings, appointments, and calendars; arrange travel and logistics as needed.
2. Communication Management: Handle calls, emails, and correspondence with internal and external stakeholders in a professional manner.
3. Event Organization: Plan and coordinate events, workshops, and meetings related to ongoing projects.
4. Documentation & Reporting: Maintain accurate project documentation including timelines, finances, and reporting requirements.
5. Project Support: Coordinate with teams to prepare reports, presentations, and project updates.
6. Stakeholder Interface: Serve as a key point of contact for project-related queries, ensuring seamless communication and follow-up.
7. RequirementsMinimum 1 year of prior experience as an Executive Assistant or in a similar role.
8. Undergraduate degree in business administration, communications, or a related field.
9. Excellent oral and written communication skills, with the ability to draft clear, professional correspondence.
10. Strong interpersonal skills with a friendly, approachable, and professional demeanour.
11. Proficiency in Microsoft Word, Excel, and other productivity tools.
12. Ability to manage multiple tasks simultaneously, prioritize effectively, and work with minimal supervision.
13. Detail-oriented, reliable, and committed to maintaining confidentiality.

Pls, forward your updated CV to [Confidential Information]