Personal Assistant to Director

The Personal Assistant (PA) will provide high-level executive and administrative support to the Director of 4K Sports Infra Pvt. Ltd. This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced sports infrastructure business environment. The PA will serve as the right hand to the Director, ensuring effective coordination, communication, and execution of business and personal tasks.

• Manage the Director's daily calendar, schedule meetings, and coordinate appointments.
• Organize and prepare for internal and external meetings, including drafting agendas, preparing presentations, and recording minutes.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Handle confidential documents and maintain strict confidentiality at all times.

• Assist in reviewing contracts, proposals, quotations, and official documents before submission.
• Coordinate with departmental heads (Sales, Engineering, Procurement, Marketing, HR, Finance) to ensure timely updates and reports to the Director.
• Track project progress, deadlines, and follow-ups on behalf of the Director.
• Conduct research, prepare business reports, and assist in decision-making with relevant data.

• Manage travel itineraries, hotel bookings, and logistics for business trips and site visits.
• Organize events, client meetings, and conferences on behalf of the Director.
• Handle expense tracking, reimbursements, and petty cash management for Director's office.

• Draft, review, and manage official communication (emails, letters, memos, notices).
• Liaise with clients, government bodies, and partners professionally on behalf of the Director.
• Ensure timely reminders and updates for critical follow-ups.

• Assist in managing certain personal commitments of the Director.
• Provide flexible support during extended work hours, site visits, and client meetings.

• Education: Graduate/Postgraduate in Business Administration/Commerce/HR/Equivalent.
• Experience: 36 years as an Executive Assistant/Personal Assistant in a corporate environment (experience in construction, infrastructure, or sports industry preferred).
• Skills Required:
• Strong organizational and multitasking ability.
• Excellent verbal and written communication skills (English, Hindi, and Telugu preferred).
• High proficiency in MS Office (Word, Excel, PowerPoint), email drafting, and business correspondence.
• Strong coordination, discretion, and problem-solving skills.
• Ability to work under pressure with tight deadlines.
• Professional demeanor with client-facing ability.